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About the Role
This role involves managing the mailroom counter and providing reception coverage, requiring excellent organizational, communication, and multi-tasking skills. The ideal candidate will be able to prioritize and manage a diverse workload in a fast-paced environment.
Responsibilities
- Coordinate and process all incoming and outgoing mail, courier shipments, and specialized deliveries.
- Act as the primary point of contact for courier providers.
- Maintain accurate records of all incoming and outgoing mail, courier packages, cheques, security certificates, and confidential documents.
- Program, issue, and maintain security access cards.
- Manage office services inventory, including stationery, supplies, and mailroom materials.
- Process invoices and expenses through Concur.
- Assist with invoice validation, expense reconciliation, and administrative support for office operations.
- Support facilities-related requests and coordinate office maintenance activities.
- Maintain and update departmental procedures, manuals, and documentation.
- Oversee mailroom and copy room operations.
- Coordinate meeting room bookings and catering requests.
- Assist with the upkeep of meeting rooms, kitchens, and shared spaces.
- Provide reception coverage and support as needed.
- Respond to inquiries from employees, clients, vendors, and couriers.
- Maintain detailed and accurate records of visitor access, deliveries, and office service activities.
- Assist with special projects, events, and other operational initiatives.
- Support the Office Services team with day-to-day operations.
- Safely lift, move, and transport boxes, packages, and office supplies.
Requirements
- Previous working experience in a similar role would be an asset.
- Experience coordinating domestic and international courier shipments.
- Ability to work independently with minimal supervision.
- Ability to manage multiple priorities in a fast-paced environment.
- Must show proof of citizenship, permanent residence or eligibility to work in Canada with no restrictions.
Skills
- Excellent organizational skills
- Excellent communication skills
- Excellent multi-tasking skills
- Ability to prioritize
- Ability to manage a diverse workload
- Excellent customer service skills
- Strong organizational skills
- Strong prioritization skills
- Ability to problem solve
- Ability to take initiative
- Detail oriented
- Professional presentation
- Polished presentation
- Corporate presentation
- Intermediate knowledge of MS Office (Outlook, Word & Excel)
Location
- Office
Work Type
- Onsite
Salary/Compensations
- $45,000-$48,000
About the Company
- Canaccord Genuity (CG) is a leading independent full-service financial services firm, with operations in two principal segments of the securities industry: wealth management and capital markets.
- CG is driven by an unwavering commitment to build lasting client relationships.
- We achieve this by generating value for our individual, institutional, and corporate clients through comprehensive wealth management solutions and investment banking services.
- We are a leading independent wealth management firm in Canada, and the leading mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and institutions.
- We pride ourselves on understanding our clients’ needs and providing innovative, bespoke solutions.
- Our entrepreneurial and friendly team will challenge you to learn and grow every day.
- We value excellence and collaboration.
- We’re looking for talented people who thrive in a dynamic environment and want to have an impact with innovative ideas and best practices.
- At CG, we believe that diversity across our business strengthens our client relationships and enables more innovative solutions.
Equal Opportunity
- We strongly encourage applications from all qualified individuals regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.
- CG provides an accessible candidate experience. If you need any accommodations throughout the interview process and beyond, please let us know.