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About the Role
Coblentz Patch Duffy & Bass LLP is seeking a full-time Senior Payroll Specialist to join its Accounting department. This role serves as the firm’s payroll subject matter expert, managing day-to-day payroll processing while also leading payroll strategy, compliance, and process optimization initiatives. The Senior Payroll Specialist ensures payroll processes are accurate, efficient, and audit-ready, partners closely with HR and firm leadership, and drives continuous improvement.
Responsibilities
- Administer semi-monthly payroll for employees and partners, including partner draws and periodic distributions for self-employed partners
- Manage accurate and timely entry of data into ADP Workforce Now
- Ensure compliance with federal, multi-state, and local payroll regulations, including jurisdiction set-up and closure, and proactively advise leadership on compliance risks and legislative changes
- Conduct payroll orientation for new hires, covering pay schedules and timekeeping protocols
- Serve as primary point of contact to troubleshoot, investigate, and resolve employee inquiries for payroll-related matters while ensuring a high level of service
- Collaborate with HR, Finance, and firm leadership to provide strategic guidance on payroll compliance
- Lead payroll-related initiatives such as system upgrades, vendor transitions, and integration with HRIS and other systems
- Evaluate payroll processes regularly, identifying and implementing automation and efficiency improvements to enhance accuracy, timeliness, and employee experience
- Oversee payroll system configuration and coding to ensure alignment with current policies, compliance requirements, and best practices
- Prepare a variety of ad-hoc and scheduled reports with earnings, deductions, taxes, and other payroll details
- Remit 401(k) deferrals and other benefit contributions in a timely manner, ensuring compliance with ERISA and plan requirements
- Support monthly bank reconciliations and serve as backup for daily cash and receipts reporting
- Complete payroll-related forms, including verification of employment and compliance filings
- Maintain and update payroll-related information on the Firm’s intranet to support employee self-service
- Maintain confidentiality of all employee and partner payroll and personal information
Requirements
- Minimum of 5+ years of progressive, direct payroll experience
- Demonstrated knowledge of California wage and hour laws and multi-state payroll compliance
- Experience in a law firm or professional services environment; experience processing payroll for self-employed partners strongly preferred
- Certified Payroll Professional (CPP) certification required
- Advanced proficiency with ADP Workforce Now or equivalent payroll system
- Advanced Excel skills
- Exceptional attention to detail and accuracy
- Strong communication skills with the ability to interact confidently at all levels of the organization, including staff, management, and partners
- Ability to handle confidential information with discretion and professionalism
Skills
- ADP Workforce Now
- Excel
- Payroll administration
- Payroll strategy
- Compliance
- Process optimization
- California wage and hour laws
- Multi-state compliance
- Partner draws and distributions
- HRIS integration
- Reporting
- ERISA
- Bank reconciliations
Location
- San Francisco
Work Type
- Full-time
- Remote
- On-site
Experience Level
- Senior
Education Level
- Bachelor’s degree in Accounting, Finance, Business Administration preferred
Salary/Compensations
- $100,000 to $140,000 per year
Benefits
- Competitive pay
- Generous benefits and wellness package
- Paid vacation
About the Company
- Coblentz Patch Duffy & Bass LLP is a dynamic, mid-sized Firm located in the heart of San Francisco's financial district.
- Coblentz Patch Duffy & Bass, LLP is a top-tier law firm with deep roots in San Francisco and the surrounding communities, representing institutional and individual clients in real estate, litigation, technology, communications, securities, employment, nonprofit and estate planning.
- Coblentz Patch Duffy & Bass LLP values skill and diversity and strives to foster a progressive, energetic work environment.
- We provide a platform for growth and development and the ability to see the impact of your contributions firsthand.
Equal Opportunity
- Coblentz Patch Duffy & Bass LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.