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About the Role
The Talent Acquisition Specialist is responsible for delivering full-cycle recruitment for Legal Support Services (LSS) positions across the Firm, including Legal Assistants, Legal Administrative Assistants (LAAs), and Document Specialists. This role acts as the primary recruitment partner for LSS leaders and hiring managers, developing proactive talent pipelines, providing market intelligence, and ensuring a consistent, high-quality candidate and hiring manager experience across Toronto, Calgary, and Vancouver.
Responsibilities
- Lead end-to-end recruitment for Legal Assistant, Legal Administrative Assistant, Document Specialist, and other legal support positions across the Firm
- Conduct intake meetings with hiring managers to understand business needs, team dynamics, required competencies, and hiring timelines
- Develop and execute proactive sourcing strategies tailored to specialized legal support talent markets, leveraging strong sourcing skills to identify and engage high volumes of qualified candidates
- Manage job postings, candidate screening, interviews, assessments, references, offer negotiations, and onboarding handoffs
- Build and maintain talent pipelines for recurring and high-volume LSS positions
- Conduct behavioral and competency-based interviews and provide candidate recommendations to hiring leaders
- Coordinate technical, document formatting, and bilingual language assessments where required
- Partner with HR Business Partners and Compensation to support market-aligned hiring decisions
- Ensure compliance with employment legislation, pay transparency requirements, internal policies, and equitable hiring practices
- Act as a subject matter expert by coaching and supporting hiring managers in preparing for and conducting interviews, including structured interview guidance for legal support positions
- Build the Firm’s talent brand in the marketplace by providing an exceptional candidate experience, seeking feedback, and recommending improvements to candidate communications and recruitment channels
- Develop and maintain relationships with external recruitment agencies to ensure appropriate representation of the Firm externally and timely, cost-effective solutions when agency support is required
- Provide backup recruitment support for other client groups as needed, while maintaining primary accountability for Legal Support Services recruitment
- Track recruitment metrics including time-to-fill, source of hire, pipeline conversion rates, vacancy trends, and hiring volumes
- Develop quarterly reporting and hiring forecasts for Legal Support Services leadership and Talent Acquisition leadership
- Analyze recruitment trends, identify bottlenecks, and recommend process improvements
- Maintain current knowledge of recruitment trends, market practices, technology, and professional networks relevant to legal support recruitment
- Perform other duties as assigned
Requirements
- Post-secondary education with an HR focus or equivalent experience
- Minimum 6 to 8 years of proven success in a strategic sourcing or full-cycle Talent Acquisition role
- Experience in a professional services environment is required
- Experience recruiting in a law firm or legal services environment is strongly preferred
- Experience in both search firm/agency and corporate recruitment environments is an asset
- Experience recruiting Legal Assistants, Legal Administrative Assistants, Document Specialists, or comparable legal support roles is required
- Experience in high-volume; full-cycle recruitment is required
- Experience with talent acquisition analytics and reporting is an asset
- Strong knowledge and familiarity with recruitment technology and eRecruiting, including ATS platforms (Workday, iCIMS), LinkedIn Recruiter, and other sourcing or social media channels used for recruitment purposes
- Bilingualism in French and English is an asset
Skills
- Strategic sourcing
- Full-cycle Talent Acquisition
- Recruitment technology
- eRecruiting
- ATS platforms (Workday, iCIMS)
- LinkedIn Recruiter
- Sourcing or social media channels
Location
- Toronto
- Calgary
- Vancouver
Work Type
- Hybrid
Experience Level
- 6 to 8 years
Education Level
- Post-secondary education with an HR focus or equivalent experience
Salary/Compensations
- $85,000 to $100,000 annually
Benefits
- Outstanding benefits from day one
- Insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
- Commitment to professional development and growth opportunities
- Strong community involvement
- Commitment to equity, diversity and inclusion
- Collaborative, cohesive culture
About the Company
- McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world.
- With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country.
- Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.
- The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches.
- Together, these principles shape how we work, lead, and grow—every day.
Equal Opportunity
- McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
- Please notify us if you require accommodation at any time during the recruitment process.