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About the Role
The Executive Assistant provides comprehensive administrative support to senior leadership, including the Chief of Staff and the Executive Vice President. This role serves as a primary point of contact and ensures smooth operations for assigned executives.
Responsibilities
- Maintain executives’ appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
- Arrange travel plans, itineraries, and agendas.
- Manage active calendars of appointments, identifying and anticipating potential conflicts.
- Prepare and submit expense reports.
- Coordinate the timely submission of team members’ timesheets.
- Draft, compile, and prepare correspondence, briefing documents, and other materials, including sensitive and confidential communications.
- Research, prioritize, and follow up on matters directed to executives, determining appropriate action or referral.
- Compile documents and preparatory materials in advance of meetings.
- Conserve executives’ time by managing correspondence, drafting documents, and collecting information.
- Initiate telecommunications.
- Coordinate and schedule candidate interviews in support of hiring efforts.
- Assist in planning employee events, including vendor coordination, logistics, and expense requisitions.
- Assist with outreach and registration of staff for major conferences.
- Manage set up for large meetings.
- Handle matters expeditiously and proactively, ensuring follow-through on projects.
- Anticipate executives’ needs and make administrative decisions independently.
- Complete other duties as assigned.
Requirements
- Bachelor’s or associate degree preferred; or a minimum of five years of relevant experience supporting executive staff.
- Exceptional interpersonal, verbal, and written communication skills.
- Ability to build relationships with staff and external partners.
- Strong organizational skills with excellent attention to detail.
- Advanced computer skills with Microsoft Office Suite including Outlook, Word, PowerPoint, Excel, and electronic signature software.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Tact and good judgment in confidential and sensitive situations.
- Ability to submit a cover letter with resume.
- Ability to fax resume and cover letter to (212) 227-6816.
Skills
- Microsoft Office Suite
- Outlook
- Word
- PowerPoint
- Excel
- Electronic signature software
- Interpersonal communication
- Verbal communication
- Written communication
- Organizational skills
- Attention to detail
- Problem-solving
- Decision-making
- Tact
- Judgment
Location
- NYC/ Financial District
Work Type
- Full Time
Experience Level
- Minimum of five years of relevant experience supporting executive staff
Education Level
- Bachelor’s degree preferred
- Associate degree preferred
Salary/Compensations
- $60,000 - $70,000
Benefits
- Health Benefits at a reasonable cost
- Dental and Vision Benefits at no cost
- Retirement savings plan with a generous match
- Pension plan
- Paid holiday, vacation, sick time and parental leave
- Professional development opportunities
- Public Service Loan Forgiveness for eligible employees
- Wellness reimbursement
- Back-up Caregiver Benefit
About the Company
- The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency.
- HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.
Equal Opportunity
- HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
- HDC is committed to the full inclusion of all qualified individuals.
- As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations.
- If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing jobs@NYCHDC.com.