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About the Role

The Residency Program Coordinator ensures compliance with current guidelines and coordinates the day-to-day operations of the departments residency and/or fellowship program for residents, fellows, and voluntary Attendings. This role ensures timely submission of House staff appointment applications and maintains accurate records of current and past residents.

Responsibilities

Coordinates all aspects of the resident/fellow interview process, including scheduling, correspondence, and credential verification.
Ensures completion of documents for house staff applicants in coordination with House Staff Affairs and Human Resources.
Implements and manages the New Innovations residency management software, including data reporting and user training.
Coordinates Orientation Day for new house staff, including revisions to the Residency Training Program Manual and necessary clearances.
Serves as a resource for house staff, notifying them of schedules and conditions of appointment, and assists in resolving problems.
Assists International applicants with J1 and H1 VISA applications and submits required documents to relevant agencies.
Prepares resident/fellow schedules, including didactic lectures, grand rounds, and calendars of events.
Provides administrative oversight for residency and fellowship programs, including handling inquiries, correspondence, and maintaining program files.
Ensures compliance with departmental policies and program requirements, including duty hour reports, evaluations, and moonlighting activities.
Arranges for resident/fellow participation in program activities and external events.
Organizes rank order list meetings and ensures accurate submission to the National Resident Matching Program.
Maintains and monitors records of resident attendance for required educational activities and the residency curriculum.
Ensures current and complete data on resident procedural experience, including ACGME Case Logs and New Innovations.
Collects and provides evaluation materials for transferring residents.
Develops and maintains program letters of agreement for outside rotations.
Prepares for Internal Reviews of the program.
Performs other related duties.

Requirements

Bachelors degree or equivalent experience.
3 years administrative experience in a medical and/or academic setting.

Skills

New Innovations residency management software
ERAS (Electronic Residency Application System)
J1 and H1 VISA processing
ECFMG documentation
NYS Education department documentation
National Resident Matching Program (NRMP)
ACGME Case Logs

Location

New York metro area

Work Type

Full-time

Experience Level

3 years administrative experience

Education Level

Bachelors degree or equivalent experience
Certified as TAGME (Training Administrators of Graduate Medical Education) preferred

Salary/Compensations

$66482.07 - $85000 Annually

About the Company

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence and share a common dedication to delivering outstanding patient care.
Mount Sinai's unparalleled legacy of achievement, education, and innovation aims to transform healthcare.
The Health System encourages active participation in creating a culture of fair access to opportunities, inclusive practices, and individual success.
Mount Sinai leaders are committed to fostering a workplace where employees feel valued, respected, and empowered to grow.
The organization strives to create an environment where collaboration, fairness, and continuous learning drive positive change.
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with over 48,000 employees across eight hospitals and numerous outpatient practices, labs, a school of nursing, and a school of medicine.
Mount Sinai advances health by addressing complex healthcare challenges, discovering new scientific knowledge, developing effective treatments, educating future medical leaders, and supporting communities with high-quality care.
The Health System offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches like artificial intelligence and informatics.
It includes over 9,000 physicians, 13 joint-venture outpatient surgery centers, and more than 30 affiliated community health centers.
Mount Sinai is consistently ranked by U.S. News & World Report's Best Hospitals and is highly ranked in multiple specialties.
The Icahn School of Medicine at Mount Sinai is highly ranked nationwide in NIH funding and research dollars.
Newsweek's 'The World's Best Smart Hospitals' ranks The Mount Sinai Hospital and Mount Sinai Morningside highly.

Equal Opportunity

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws.
We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law.
We are committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.