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About the Role
The Office Admin / Office Manager supports the day-to-day administrative and operational functions that keep Chase running smoothly. This role touches onboarding coordination, vendor management, scheduling, fleet administration, contract tracking, and internal office support. The right person is organized without needing heavy supervision, proactive about spotting and closing gaps, and comfortable creating structure in a fast-moving environment.
Responsibilities
- Prepare onboarding logistics for new hires, including checklists, workspace setup, and day-one scheduling.
- Coordinate email and system account setup with the IT vendor.
- Support badge, building pass, and equipment readiness for new hires.
- Manage offboarding logistics, including access removal coordination and equipment return.
- Schedule interviews, internal meetings, and recurring appointments.
- Assist with non-confidential HR-related administrative tasks.
- Organize meeting logistics, distribute agendas, and track follow-up items.
- Provide general administrative support to reduce bottlenecks for the leadership team.
- Manage day-to-day relationships with office vendors and service providers.
- Track service agreements, renewal dates, and open vendor issues to resolution.
- Track truck registration renewals and ensure documentation is current.
- Coordinate routine service scheduling for company vehicles.
- Maintain organized records for all fleet-related documentation.
- Track administrative contracts and flag upcoming renewals for leadership review.
- Maintain organized filing systems for operational records and agreements.
- Ensure key documents are accessible, current, and properly stored.
- Coordinate logistics for staff events, internal business meetings, and end-of-year events.
- Support leadership with special projects and ad hoc operational needs.
Requirements
- Prior experience in an office administration, office manager, operations support, or administrative coordinator role.
- Strong organizational and time management skills; able to juggle multiple priorities without dropping follow-through.
- Strong written and verbal communication skills; comfortable with vendors, staff, and leadership.
- High attention to detail and discretion when handling sensitive or confidential information.
- Ability to work independently and take ownership without needing constant direction.
- Experience supporting onboarding or offboarding processes.
- Prior vendor coordination or office operations experience.
- Familiarity with basic HR or operations workflows.
- Experience scheduling across multiple stakeholders or departments.
- Applications without a resume will not be considered.
Skills
- Microsoft 365 or equivalent proficiency
- Organizational skills
- Time management skills
- Written communication skills
- Verbal communication skills
- Attention to detail
- Discretion
Location
- Brooklyn Navy Yard, New York City
Work Type
- In-office
- Full Time
Experience Level
- Based on experience
Salary/Compensations
- Competitive hourly rate
About the Company
- Chase Office Furniture (Chase Office Supplies LTD) is a contract office furniture dealer with more than 50 years of service in New York City.
- Operating from the Brooklyn Navy Yard, we serve institutional clients including the NYC Department of Education, the School Construction Authority, government agencies, and nonprofits across the five boroughs.
- Our team of 25 professionals manages the full project lifecycle — from product sourcing and procurement through warehousing, delivery, and installation.
- Stable, 50-year institution with deep roots in NYC's public and institutional sector.
- Collaborative, tight-knit team where your contributions are visible from day one.
- Brooklyn Navy Yard location — one of NYC's most dynamic working waterfronts.
Equal Opportunity
- Chase Office Supplies LTD is an equal opportunity employer.
- We welcome applications from candidates of all backgrounds and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.