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About the Role
Chelsea Piers is seeking an experienced facilities professional to manage vendors, contracts, systems, and paperwork for a 28-acre sports and entertainment campus. This role involves owning the Emergency Action Plan and requires a strong understanding of building operations.
Responsibilities
- Source equipment, parts, and materials, including building-system components such as HVAC, electrical, and plumbing.
- Solicit and level contractor and vendor bids, reviewing proposals and making recommendations to leadership.
- Negotiate pricing, terms, and lead times with suppliers and contractors.
- Serve as the primary point of contact for building-system vendors and service contractors, coordinating service calls and follow-up.
- Partner with the engineering team on equipment issues, repairs, and preventive maintenance priorities.
- Oversee the MaintainX work order system, ensuring requests are organized, prioritized, and completed on time.
- Build and maintain relationships with vendors, contractors, and equipment suppliers.
- Support capital projects and equipment replacements, coordinating procurement, submittals, and change orders.
- Track spending against project and operating budgets and report status to leadership.
- Own the complex’s Emergency Action Plan: write and maintain the plan, develop training procedures, and conduct staff trainings and drills.
- Work with the Fire Safety Director on life-safety responsibilities and emergency preparedness.
- Track inspections, permits, and regulatory deadlines to ensure compliance.
- Maintain Certificates of Insurance for all vendors, contractors, and tenants.
- Process invoices and issue Purchase Orders.
- Administer the monthly tenant sundry report.
- Manage departmental correspondence, filing, document distribution, and contact lists.
- Create and track project and operational task lists, following up to ensure completion.
- Keep stakeholders informed on current and upcoming projects.
- Maintain industry affiliations and memberships.
- Back up the Parking Manager during vacations or extended leave.
- Handle special projects and research as needed.
Requirements
- 5+ years of experience in facilities management, property management, building operations, or purchasing/procurement for a construction, mechanical, or electrical contractor.
- Working knowledge of building systems (HVAC, electrical, plumbing, fire/life safety).
- Experience leveling bids and negotiating with suppliers and contractors.
- Experience tracking budgets and supporting construction or capital projects, including submittals and change orders.
- Experience with a CMMS (MaintainX or similar).
- Strong proficiency in Excel and Word.
- Experience managing vendor COIs, bids, POs, and invoicing.
- Excellent organization and follow-through across multiple leaders and priorities.
- Clear, professional communication with engineers, contractors, tenants, and executives.
Skills
- Building systems (HVAC, electrical, plumbing, fire/life safety)
- Bid leveling
- Negotiation
- Budget tracking
- Project support
- Procurement
- Emergency Action Plan management
- Fire safety planning
- CMMS (MaintainX or similar)
- Microsoft Excel
- Microsoft Word
- Vendor management
- Communication
Location
- Chelsea - New York, NY
Work Type
- Full-time
Experience Level
- 5+ years
Education Level
- FDNY Fire and Life Safety Director (F-89) certification is a plus
- Prior FSD/EAP experience is a plus
- Interest in pursuing F-89 certification is a plus
Salary/Compensations
- $80000.00 - $98000.00
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) matching
- Paid time off
- Transportation benefits
- Tuition assistance
- Complimentary membership to Chelsea Piers Fitness
- Other exciting venue benefits at Chelsea Piers
About the Company
- At Chelsea Piers you will find colleagues who are passionate about what we do.
- Careers at Chelsea Piers offer proven career growth opportunities for people who are passionate about transforming the lives of our community through sports, fitness, and event experiences.