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About the Role
As a member of the Office of the CEO, you will provide support to the CEO & Co-Founder and work closely with the Chief of Staff. This role is critical in managing complex calendars, coordinating executive travel, and supporting various projects to ensure the CEO's priorities and the executive team's rhythms run smoothly.
Responsibilities
- Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO's calendar and the exec team's calendars stay aligned; maintain and adjust business rhythms as needed
- Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates)
- Maintain the CEO's inbox, draft correspondence
- Work with the Chief of Staff to procure or create meeting agendas and presentations
- Attend meetings, take notes, track action items and deliverables
- Coordinate offsites and events for the Executive Team
- Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members
- Coordinate all of the CEO's business travel and some personal travel, including bookings and logistics
- Build and share quarterly/annual travel lookaheads with CEO's family office to support long-range planning
- Maintain, organize, and code receipts, expenses, and reimbursements
- Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office
- Coordinating activities, logistics and agendas for exec team offsites
- Meeting coordination during company planning, annual reviews
- Supporting monthly All Hands efforts
- Special projects on an as-needed basis
- Board meeting coordination and planning
- Annual company kickoff (PKO) planning and support
Requirements
- 3-5 years EA experience supporting C-level executives in startup or high-growth environments
- Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA
- Extremely organized and detail oriented
- Exercises sound judgment, confidentiality and professionalism
- Moves quickly without sacrificing efficiency or effectiveness
- Prioritizes shifting demands with a high degree of accuracy and consistent follow up
- Excellent written and verbal communication skills
- Strong project management skills; able to build and run systems and processes independently
- Ability to work autonomously
- Ability to problem solve
- Ability to think five steps ahead
- Ability to create and maintain structure and processes
Skills
- Advanced knowledge of business-related tools including Google Suite, Slack, Notion, and AI tools
- Strong AI fluency and a demonstrated ability to leverage AI to improve productivity
Location
- San Francisco
Work Type
- Hybrid
Experience Level
- 3-5 years EA experience
Benefits
- Competitive benefits package
- Salary
- Equity plans
- Healthcare
- Flexible time off
- Company holidays and recharge days
- Commuter benefits
- Lifestyle stipends
- Learning and development stipends
- Patronage
- Parental leave
- 401(k) plan with matching
About the Company
- Patreon powers creators to do what they love and get paid by the people who love what they do.
- Our team is passionate about making this mission and our core values come to life every day in our work.
- Put Creators First | They're the reason we're here. When creators win, we win.
- Build with Craft | We sign our name to every deliverable, just like the creators we serve.
- Make it Happen | We don't quit. We learn and deliver.
- Win Together | We grow as individuals. We win as a team.
- We hire talented and passionate people from different backgrounds because workplace diversity and inclusion are critical to our ability to serve creators worldwide.
Equal Opportunity
- Patreon is proud to be an equal opportunity employer.
- We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class.
- If you need a reasonable accommodation during the interview process, please contact accommodations@patreon.com.