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About the Role
Willkie Farr & Gallagher LLP is seeking a Senior Billing Coordinator to manage the full revenue cycle for a designated group of billing partners, focusing on timely execution of billing and collections. This role involves cultivating strong relationships with partners, clients, and internal teams, serving as the primary point of contact for the firm's largest client.
Responsibilities
- Manage the end-to-end billing lifecycle for assigned partners, from proforma distribution through invoice submission, ensuring accuracy and compliance with client guidelines, including rate validation and monitoring of tiered and volume-based discounts.
- Proactively monitor accounts receivable, with particular attention to aging invoices and short payments.
- Engage with partners to forecast monthly billing and collections targets.
- Coordinate with partners to facilitate timely follow-up with clients on overdue payments.
- Oversee electronic billing through eHub, ensuring accurate and successful e-billing submissions.
- Deliver consistently exceptional service to clients and internal stakeholders, building strong partnerships grounded in trust and reliability.
- Collaborate effectively with colleagues to support overall team success.
- Take full ownership and accountability for all assigned work, ensuring tasks are completed accurately from start to finish and that results are dependable.
- Perform other duties and projects as assigned.
Requirements
- Prior experience working with 3E, Elite, or Aderant required.
- Solutions-oriented mindset with a proactive approach to problem-solving.
- Strong oral and written communication skills, with the ability to articulate ideas clearly, address issues effectively, and foster productive working relationships.
- Sound judgment and the ability to exercise initiative.
- Proficiency in Microsoft Word and advanced proficiency in Microsoft Excel.
- Ability to work independently with minimal supervision.
- Ability to sit at a desk most of the working day and walk short distances.
- Needs manual dexterity, speed and accuracy in handling office equipment.
- Ability to work efficiently and accurately in an atmosphere of frequent interruption.
- Ability to work in close proximity to other individuals.
- Ability to carry moderate objects, e.g., files, small objects and supplies a short distance.
- Must be able to lift, carry and move objects up to 25 lbs.
Skills
- Microsoft Word proficiency
- Advanced Microsoft Excel proficiency
Location
- New York
- Houston
- Dallas
Work Type
- Non-Exempt
Experience Level
- Minimum of five years’ experience of billing experience at a law firm.
Education Level
- Four-year college degree preferred.
Salary/Compensations
- USD $110,000.00 - USD $120,000.00 /Yr.
Benefits
- Highly competitive compensation package
- Outstanding benefits
- Comprehensive suite of benefit programs
About the Company
- Willkie Farr & Gallagher LLP is an elite international law firm of approximately 1,300 lawyers with 16 offices across six countries.
- At Willkie, we believe that exceptional people are the foundation of our success.
- We offer a highly competitive compensation package with outstanding benefits.
- If you are looking to work in a collegial, collaborative environment that provides meaningful opportunities for professional growth, this role is for you.
Equal Opportunity
- Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race (including hair texture, protective hairstyles and other traits associated with race), color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, reproductive health decision making, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight, any other characteristic protected by law or any combination thereof.
- We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.
- Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.