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About the Role
The Department of Medicine (DOM) is seeking a Program Coordinator to collaborate with faculty, trainees, and administrative coordinators to support education programs. This role serves as a central facilitator, liaising with trainees and fostering relationships with internal and external stakeholders, while adeptly managing online course materials, assessments, and evaluations.
Responsibilities
- Providing detailed information on program and/or training requirements
- Ensuring hospital administrators follow medical education requirements, guidelines and procedures
- Coordinating application processes, verifying the accuracy and completeness of documents and calculating grades
- Preparing examination timetables and coordinating program schedules and activities
- Verifying and reviewing Royal College training requirements, drafting correspondence to trainees and faculty and updating records
- Coordinating logistics for events, meeting schedules, taking minutes, arranging catering and troubleshooting timetabling and room booking conflicts
- Updating and maintaining trainee records and generating reports
Requirements
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum two years' of related experience in a University or equivalent environment such as a teaching hospital
- Demonstrated student services experience, including experience coordinating education programs, examination timetables and ensuring program requirements, guidelines and procedures are adhered to
- Experience working effectively in fast paced team environments and providing front-line support to academic leaders and committees
- Experience supporting events and implementing virtual meeting platforms
- Experience drafting correspondence, maintaining databases and generating reports
- Excellent communication and interpersonal skills, tact, political acuity and diplomacy
- Advanced proficiency with MS Office Suite, student information systems, learning management systems and videoconferencing platforms
- Strong organizational skills and demonstrated ability to multi-task, meet deadlines, manage competing priorities according to changing demands
- Demonstrated ability to work independently, as well as part of a team
- Ability to work well with individuals at all levels, including faculty, staff and students in a manner that engenders cooperation
- Demonstrated ability to learn and innovate, using technology
- Demonstrated interest in continuous quality improvement
Skills
- MS Office Suite
- Student information systems
- Learning management systems
- Videoconferencing platforms
- Communication
- Interpersonal skills
- Organizational skills
- Multi-tasking
- Problem solving
Location
- St. George (Downtown Toronto)
Work Type
- Full-Time
Experience Level
- Minimum two years' of related experience
Education Level
- Bachelor's Degree
Salary/Compensations
- $67,916. with an annual step progression to a maximum of $86,855.
About the Company
- Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
- The Department of Medicine (DOM) is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty and sub-specialty divisions located across six fully-affiliated hospitals, four community-affiliated hospitals and more than a dozen additional clinical practice sites.
- We are a powerhouse of medical research, with more than $162million in annual research funding.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.