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About the Role

As a Project Administrator, you will be part of our wider Programme Management Office (PMO), supporting the effective delivery of projects for a range of clients. Your initial assignment will be to the Adoption and Special Guardianship Support Fund (ASGSF); however, you may work across multiple projects as our portfolio grows. You will join a supportive network that works collaboratively to achieve project and programme outcomes through connected thinking. Project Administrators play a vital role within our teams, engaging with internal and external stakeholders and providing high-quality, accurate and responsive administrative support.

Responsibilities

Use project-specific digital systems to process, review and maintain applications, records and other project information
Monitor shared inboxes, investigate and respond to queries, and refer or escalate issues where required
Handle inbound stakeholder calls and provide a professional, helpful and responsive service
Build effective working relationships with colleagues, clients, delivery partners and other stakeholders
Provide flexible administrative support across multiple projects, responding to changing workloads, deadlines and priorities
Follow project-specific procedures, guidance and service requirements, adapting quickly when moving between assignments
Attend project and team meetings, contribute updates and share good practice with colleagues
Process and analyse data accurately to support information requests, reporting and decision-making
Produce, format and distribute project documentation, including meeting notes, reports, trackers and presentations
Maintain accurate and auditable project records in accordance with internal Business Management Systems and project-specific requirements
Support project teams with monitoring delivery, actions, risks, issues and key milestones where required
Provide additional administrative support to Project and Programme Managers as required
Travel to local office for collaborative working

Requirements

Previous experience of working in a busy administrative or project-support environment
Comfortable handling high volumes of information
Strong attention to detail
Confident communicating with internal and external stakeholders by email and telephone
Excellent organisational skills
Ability to manage competing priorities and deadlines
Flexibility to work across different projects, clients, systems and processes

Skills

Communication skills
Administrative support

Location

Cambridge, UK
London, UK

Work Type

Hybrid working

Benefits

Pension contributions matched between 4.5% and 7%
Life assurance equal up to 4 x basic salary, with an option to increase to 6 x salary
Income protection scheme providing financial benefit, absence and return to work support
Flexible benefits including increased life assurance cover, critical illness insurance, payroll saving and will writing
Annual bonus schemes
Private medical insurance for all UK colleagues
Health cash plan
Access to Peppy for menopause support
Comprehensive wellbeing program with family access
Ability to flex salary for a wide range of health benefits, extendable to family
Minimum of 33-35 days holiday each year, inclusive of public holidays
Ability to buy or sell leave
10 days additional paid leave for Armed Forces Reservists and Cadet Force Adult Volunteers
Holiday entitlement increased to a minimum of 35 days after 5 years’ service
Variety of employee saving schemes and discounts
Enhanced family leave policies, including 26 weeks paid maternity and adoption leave
Two weeks paid paternity/partner leave
Shared parental leave matching maternity leave (up to 24 weeks at full pay)
Up to five additional days leave for significant caring responsibilities (two paid)
Policies and support for military families
Primary annual professional institution subscription
Mentoring, formal training, and self-development options
Access to Advanced Employee Networks supporting LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities
Support through the Armed Forces Covenant and MOD Employer Recognition Scheme
Opportunities to make a difference within communities through social outcomes

About the Company

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.
We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve.
Our people power our performance – we succeed when they do.
With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.
Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best.
As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued.
Whatever your ambition, Mott MacDonald is where people come to be brilliant.
Mott MacDonald’s Advisory and Programme Delivery (APD) unit delivers both project, programme & commercial management (PPCM) services and advisory solutions across the built environment, defence, energy, water, environmental, transportation, health and care sectors.
We deliver tailored solutions that directly address our clients’ key challenges, combining our world-leading project expertise with unrivalled programme delivery capabilities and advisory services.
APD delivers services to projects ranging in scale and complexity up to £20bn, through the technical disciplines of programme management, project management, project controls, scheduling, cost management, estimating, infrastructure finance, management consulting, digital consulting and education, health and care management.
Our PMO supports the delivery of projects and programmes for public-sector and other clients, with a particular focus on education and social care.
Our work may include application processing and assessment, stakeholder support, records management, reporting and financial administration.
The ASGSF is one of our established programmes, delivered for the Department for Education since 2015.
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.
We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.
At Mott MacDonald, we see the value AI can bring, but we take a people-first approach to hiring.
While AI tools can help candidates prepare and build confidence, every application and hiring decision is reviewed by our recruitment and hiring teams.
We encourage the responsible use of AI while ensuring we get to know the real person behind the application.
We want you to feel supported and able to perform at your best throughout our recruitment process.
If there is anything we can do to make applying or interviewing with us more accessible, please contact us at reasonable.adjustments@mottmac.com and we'll be happy to discuss how we can help.

Equal Opportunity

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.
We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.