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About the Role

Under general direction, this role organizes, coordinates, and analyzes needs related to the planning, acquisition, and distribution of materials and equipment in a large department. Responsibilities include developing materials planning and control systems, coordinating materials management activities, and performing related duties as required.

Responsibilities

Manages the development and monitoring of materials management systems, methods, and procedures.
Coordinates the development and implementation of automated cost, inventory control, and physical distribution systems.
Prepares, administers, monitors, and ensures compliance with the budget for materials management inventory and department operations.
Writes reports, contract documents, and memoranda.
Makes presentations regarding policies and procedures as necessary.
Plans, coordinates, monitors, and supervises physical inventories.
Evaluates inventory results and reconciles them with automated record systems.
Accomplishes inventory economies and identifies excess for disposal.
Plans, organizes, and directs activities of subordinate staff to ensure appropriate planning, auditing, timely delivery, and control of materials.
Assesses organizational development needs of department managers and personnel and provides training as required.
Develops methods for and coordinates materials procurement activities with the Purchasing Department, including the development of technical specifications and requirements.
Plans and coordinates information exchange between data systems of the Purchasing department and other city departments.
Coordinates contracting and purchasing activities through Group Purchasing Organizations (GPO's) when assigned to user departments.
Supervises and manages purchasing activities delegated to user departments by the Purchasing Department when in the Purchasing Department.
Prepares, administers, and ensures compliance with budget for materials management inventory and department operations.
Writes reports, contract documents, procedures, and memoranda regarding materials, inventory, and cost control issues.
Performs other related duties as required.

Requirements

Must be a Current Category 16, 17, or 18 Exempt Employee in Class 1944 who has worked at least 2,080 hours in Class 1944 with no break in service.
Possession of a Bachelor's degree from an accredited college or university with major course work in business or public administration, economics, industrial engineering or a related field.
Five years of verifiable experience planning, developing, implementing, and administering materials management systems.
Experience must have included cost analysis, budget preparation, and management of automated inventory control systems.
A minimum of three years supervising personnel engaged in inventory management, physical distribution, or purchasing activities.
Additional experience as described above may be substituted for the required degree on a year-for-year basis.
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Failure to provide the required verification may result in rejection of the application and/or removal from eligibility for referral and appointment in this class.
Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Resumes will not be accepted in lieu of a completed City and County of San Francisco application.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score.
Applicants must fully complete the job application.
Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
Applicants will be prompted to complete a Preliminary Questionnaire as part of the online employment process.
The Preliminary Questionnaire will serve as the Training and Experience Assessment for this recruitment and will be used to determine eligibility and score/rank.
Qualified applicants will be ranked on the eligible list based on the length of their exempt City Service (in Category 16, 17, and/or 18) in the 1944 class, along with any additional qualifying points (e.g., promotive status), as outlined in Civil Service Commission (CSC) rules.
All work history will be verified using official City records, which will serve as the final authority in determining qualifying service.
Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.
The department may administer additional position-specific selection procedures to make the final hiring decision.
The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.

Skills

Materials management systems
Cost analysis
Budget preparation
Automated inventory control systems
Personnel supervision
Inventory management
Physical distribution
Purchasing activities
Technical specifications development
Information exchange between data systems

Location

San Francisco, CA

Work Type

Permanent Civil Service
Full-time

Experience Level

5+ years of experience in materials management
3+ years of supervisory experience

Education Level

Bachelor's degree in business or public administration, economics, industrial engineering or a related field
High school diploma or GED (with relevant experience substitution)

Benefits

Employee Benefits Overview

About the Company

San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change.
Our City's commitment is to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area.
Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Equal Opportunity

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply.
Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.