Admin Assistant (Bilingual in Russian/English) - Holocaust Survivor Program
Selfhelp Community Services · NY, US
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About the Role
Performs administrative and business tasks for the program/department, in addition to general clerical office duties.
Responsibilities
- Answers and screens telephone calls, providing basic information and routing calls.
- Receives and routes incoming mail; prepares and ensures proper delivery of outgoing mail.
- Maintains office supply inventory and orders supplies as needed, following established protocols.
- Maintains departmental filing systems and files correspondence and records.
- Maintains and updates client mailing lists, creates labels, and facilitates mailings.
- Assists in preparing monthly service summary and statistical reports, and other required documentation.
- Greets visitors, ascertains business nature, and directs them to appropriate staff.
- Assists with submission of check requests and invoices, including staff reimbursement for travel expenses.
- Makes copies, scans documents, and transmits faxes related to department activities.
- Assists with data entry in the electronic client record keeping system.
- Prepares confidential reports, correspondence, and other materials for the director.
- Assists with coordination of client transportation to social programs and events.
- Performs other related duties as required or assigned.
- Adheres to organization’s standards by completing annual mandatory trainings.
- Adheres to the organization’s policy in regards to absenteeism and appearance.
Requirements
- Experience in working with seniors preferred.
- Computer knowledge is a must.
- Proficient in Word, XL and PowerPoint.
- Problem solving abilities while multi-tasking.
- Ability to exercise sound judgment.
- Excellent verbal and written communication skills.
- Excellent customer service and organizational skills.
- Must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds.
Skills
- Word processing
- Spreadsheet software
- Presentation software
- Problem solving
- Multi-tasking
- Judgment
- Communication skills
- Customer service
- Organizational skills
Location
- Business office environment
Work Type
- Full-time
Experience Level
- Two years related experience or equivalent combination of education and experience.
Education Level
- Associate’s degree (A.A.) or two-years of college or technical school
Salary/Compensations
- $21 - $23 per hour