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About the Role

The Residency Program Coordinator ensures compliance with current guidelines of the AMA, ACGME, and applicable specialty boards. This role coordinates the day-to-day operations of the residency and/or fellowship program for residents, fellows, and voluntary Attendings, and ensures timely submission of House staff appointment applications.

Responsibilities

Coordinates all aspects of the resident/fellow interview process, including scheduling, correspondence, and credential verification.
Collaborates with House Staff Affairs and Human Resources to ensure completion of ERAS documents for house staff appointments.
Implements New Innovations residency management software, including data management, reporting, and user training.
Coordinates Orientation Day for new house staff, including revisions to the Residency Training Program Manual and necessary clearances.
Serves as a resource for house staff, notifying them of schedules and ensuring compliance with guidelines.
Communicates conditions of house staff appointment to candidates and assists in resolving problems.
Assists International applicants with J1 and H1 VISA and submits required documents.
Prepares resident/fellow schedules, including didactic lectures, grand rounds, and events.
Corresponds with lecturers and coordinates lecture dates, topics, and audiovisual needs.
Provides administrative oversight for residency and fellowship programs, including handling inquiries and maintaining files.
Ensures compliance with departmental policies and residency/fellowship program requirements.
Arranges for resident/fellow participation in internal and external program activities.
Organizes rank order list meeting for the Resident Selection Committee and ensures accurate submission to the NRMP.
Maintains and monitors records of resident attendance for required educational activities.
Maintains the residency curriculum, including competency-based goals and objectives.
Creates and edits the departmental residency training manual.
Ensures current and complete data on resident procedural experience, including ACGME Case Logs and New Innovations Procedure Logger.
Collects summative evaluations and rotation lists for transferring residents and provides materials for residents transferring out.
Develops and maintains program letters of agreement for required rotations at outside institutions.
Prepares for Internal Reviews of the program as directed by the GME Office.
Performs other related duties.

Requirements

Bachelors degree or equivalent experience.
3 years administrative experience in a medical and/or academic setting.

Skills

Certified as TAGME (Training Administrators of Graduate Medical Education) preferred

Location

Icahn School of Medicine

Work Type

Non-Bargaining Unit

Education Level

Bachelors degree

About the Company

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence.
We share a common dedication to delivering outstanding patient care.
When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare.
We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow.
We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization.
Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences.
We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally.
Explore this opportunity and be part of the next chapter in our history.
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education.
Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it.
Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment.
The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers.
We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology.
New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology.
U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties.
The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges.
Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws.
We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law.
We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.