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About the Role
We are looking for a detail-oriented Energy Rebate Processing Specialist to own the rebate submission function for a growing energy-efficiency and home-services business. This role involves collecting and organizing documentation, submitting rebate applications, and ensuring their approval and payment. Accuracy in this follow-up-intensive administrative work directly protects revenue.
Responsibilities
- Collect and process energy audit documentation, including photos, measurements, square footage, insulation data, and property information required for rebate submissions.
- Prepare and submit rebate applications to programs such as NYSERDA, Con Edison, EmPower+ / NYHEP, Clean Heat, PSEG Long Island, and National Grid, following each program's specific requirements.
- Track the status of all submitted applications and follow up proactively to move them through approval and payment.
- Identify and resolve discrepancies, missing documents, and submission errors quickly and independently.
- Maintain accurate internal records of all submissions, statuses, and outcomes.
- Coordinate with the installation team to ensure documentation is captured at the appropriate stage of each job.
- Stay current on program updates, rule changes, and deadlines across all rebate programs.
- Support general administrative tasks related to the rebate function as needed.
Requirements
- Strong computer proficiency, including online portals, spreadsheets, document management systems, and government submission platforms.
- Exceptional attention to detail and accuracy when working with specific documentation requirements.
- Tenacious, persistent follow-through; do not let open items sit unresolved.
- Fast learner who takes notes and retains information.
- Self-motivated and efficient, with the ability to manage a high volume of submissions without close supervision.
- Genuine comfort with high-volume administrative work.
- Strong communication skills and the ability to work closely with leadership in a small, tight-knit team.
- Prior experience in an administrative, data entry, or document processing role with high accuracy requirements.
- Familiarity with AI tools and ideas for automating or streamlining workflows.
- Knowledge of government rebate programs, energy efficiency incentives, or utility programs such as NYSERDA, Con Edison, or PSEG.
- Background in construction, contracting, HVAC, or home services.
- Experience managing multiple concurrent workflows or case files.
Skills
- Computer proficiency
- Online portals
- Spreadsheets
- Document management systems
- Government submission platforms
- Attention to detail
- Accuracy
- Persistence
- Follow-through
- Learning agility
- Self-motivation
- Efficiency
- Communication skills
- AI tools
- Workflow automation
- Workflow streamlining
- Rebate program knowledge
- Energy efficiency incentives
- Utility programs
- Construction
- Contracting
- HVAC
- Home services
- Workflow management
- Case file management
Location
- Brooklyn
Work Type
- Hybrid
- In-office (4 days/week)
- Remote (1 day/week)
Experience Level
- Prior administrative, data entry, or document processing experience preferred.
About the Company
- Hire Hangar works with fast-growing global companies.
- We connect top talent with vetted employers, competitive pay, and real growth opportunities.