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About the Role

The Associate Controller, Operations is responsible for the leadership and oversight of the College’s core financial operations and transactional workflows. This position ensures that payroll, accounts payable, purchasing, travel and expense, and related payment processes are executed efficiently, accurately, and in accordance with institutional policies, regulatory requirements, and internal control standards. The role focuses on strengthening operational execution, clarifying process ownership, and ensuring consistent and well-controlled financial operations across the College.

Responsibilities

Provide operational leadership for the College’s core financial transaction processes, including payroll, accounts payable, purchasing, travel and expense, and related payment workflows.
Ensure the consistent, timely, and accurate execution of high-volume financial transactions across the College.
Serve as the primary escalation point for operational financial issues affecting transactional workflows.
Ensure operational processes support the integrity and accuracy of the College’s financial records and the reliability of the General Ledger.
Oversee the College’s payroll operations, including supervision of the Payroll Operations Manager and coordination with the outsourced payroll service provider.
Ensure payroll is processed accurately, timely, and in compliance with applicable federal, state, and local regulations as well as institutional policies.
Oversee payroll reconciliations and ensure appropriate documentation, review procedures, and internal controls are maintained.
Partner with Human Resources to ensure accurate employee data, benefits deductions, tax reporting, and payroll compliance.
Supervise the Business Services Manager responsible for purchasing and accounts payable operations.
Oversee vendor onboarding, invoice processing, payment processing, and procurement-related workflows.
Ensure compliance with institutional procurement policies and internal control standards.
Monitor operational performance and resolve issues affecting vendor payments and purchasing processes.
Coordinate operational components of the monthly and annual financial close processes, including calendars, deadlines, and handoffs across Finance teams.
Ensure operational transaction processes support timely reconciliation and reporting activities performed by the accounting team.
Partner with the Associate Controller, Accounting, Reporting, Treasury & Compliance to ensure operational transactions are accurately recorded in the General Ledger.
Establish and maintain standard operating procedures (SOPs) and RACI documentation for key financial operations processes.
Ensure operational workflows maintain appropriate internal controls and segregation of duties.
Identify operational risks, process inefficiencies, and control gaps and implement corrective actions.
Partner with Human Resources, Information Technology (Workday team), and other campus units to resolve operational issues affecting financial workflows and improve process reliability.
Support campus partners in understanding financial operational policies and procedures and resolving transaction-related issues.
Collaborate with Finance leadership and the Information Technology Workday team to optimize operational workflows within the Workday Finance system.
Provide supervision, guidance, and professional development for operational finance staff.
Monitor operational capacity and workload across the team and prioritize resources accordingly.
Provide regular updates to the Controller regarding operational performance, risks, and process improvements.
Foster a culture of accountability, operational discipline, and continuous improvement within the financial operations team.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Minimum of 7–10 years of progressively responsible experience in accounting, financial operations, or controllership environments.
Demonstrated experience managing or overseeing payroll, accounts payable, and/or other high-volume financial transaction processes.
Demonstrated experience using Workday Finance to manage and support financial transaction processes and related business process workflows.
Experience supervising staff, managing competing operational priorities, and meeting critical deadlines.
Strong understanding of internal controls, financial transaction workflows, and compliance requirements.
Demonstrated analytical, problem-solving, process-improvement, communication, and cross-functional collaboration skills.
Certified Public Accountant (CPA) or other relevant professional certification.
Experience in higher education, nonprofit organizations, or similarly complex institutional environments.
Experience overseeing or coordinating with outsourced payroll providers.
Experience with procurement, vendor payments, travel and expense, or related financial operations.

Skills

Workday Finance
Internal controls
Financial transaction workflows
Compliance
Analytical skills
Problem-solving skills
Process improvement skills
Communication skills
Cross-functional collaboration skills

Location

Primarily in-person

Work Type

Full time
Limited hybrid flexibility

Experience Level

7-10 years of progressively responsible experience

Education Level

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Certified Public Accountant (CPA) or other relevant professional certification.

Salary/Compensations

$135,000 – $145,000 annually

Benefits

Health insurance
Retirement plans
Tuition benefits
Paid time off

About the Company

Barnard College