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About the Role
We are seeking a Benefits & HR Operations Specialist to manage the operational core of HR, including benefits programs, compliance practices, and supporting systems. This role serves as the primary resource for employee benefits inquiries, ensures adherence to changing regulations, and manages HR tools and data for informed decision-making. It offers significant opportunity for impact through a blend of people, process, and problem-solving.
Responsibilities
- Lead annual open enrollment, including planning, vendor coordination, and employee communication.
- Serve as the primary contact for employee benefits questions.
- Support leave programs (FMLA, parental leave, disability) and guide employees through related processes.
- Manage vendor and carrier relationships for benefits programs.
- Benchmark benefits programs against the market and recommend improvements.
- Process benefit changes and support annual filings and program reporting.
- Partner with Accounting on 401(k) plan administration.
- Ensure employment practices align with federal, state, and local laws.
- Manage required postings and regulatory coordination.
- Maintain and update HR policies and the employee handbook.
- Track compliance training and coordinate sessions.
- Conduct I-9 audits and handle employment verifications.
- Manage the HR technology stack, including Viewpoint (HRIS/payroll), Lattice (performance management), and Cypher (learning management).
- Ensure data accuracy and smooth system operation.
- Document and maintain HR standard operating procedures.
Requirements
- 1-3 years of experience in HR with exposure to benefits administration, HR compliance, or HRIS.
- Strong attention to detail and organizational skills.
- Comfort with data analysis, including pulling reports and identifying trends.
- Solid proficiency in Microsoft Office, particularly Excel.
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills and a genuine interest in assisting people.
- Ability to manage competing priorities, adapt quickly, and collaborate across departments.
- Experience with HR technology (HRIS, benefit platforms, LMS, performance tools) is a plus.
- Experience in construction or another project-based industry is a plus.
- Must be able to work in compliance with company safety policies, procedures, and applicable laws.
- Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
- Regularly use hands to operate standard office equipment.
- Possess close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Ability to sit at a desk for prolonged periods of time working on a computer.
- Ability to talk and hear at normal levels.
- Ability to lift up to 15 pounds at times.
- Ability to lift up to 30 pounds occasionally.
Skills
- Benefits Administration
- HR Compliance
- HRIS Management
- Microsoft Office Suite
- Excel
- Data Analysis
- Interpersonal Skills
- Communication
- Problem-Solving
- Vendor Management
- Policy Development
- Regulatory Compliance
Location
- Downtown San Francisco
Work Type
- Full-time
- Hybrid
Experience Level
- 1-3 years
Salary/Compensations
- $40.00 - $46.00 per hour
Benefits
- Competitive salary
- Annual discretionary performance-based bonus
- Healthcare coverage options (PPO, HMO, Kaiser) with 100% employer-paid premiums for employee medical/dental/vision
- Options for spouse/partner and family coverage
- Medical FSA option
- 401(k) plan with significant employer matching and annual discretionary contribution
- Access to financial advisors
- Flexible PTO package
- Paid time-off for volunteering
- Annual wellness stipend
- Free wellness resources and training
About the Company
- Cahill Contractors is a majority family- and woman-owned general contractor specializing in multi-family residential, education, hospitality, and commercial projects.
- With offices in San Francisco, Oakland, and San Jose, Cahill operates throughout the San Francisco Bay Area.
- Established in 1911, Cahill has a long history of building lasting relationships and quality structures with integrity.
- Cahill serves as a trusted partner to clients, committed to their success from preconstruction through completion and beyond.
- Employees take pride in their work, guided by core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement.
Equal Opportunity
- Cahill is an Equal Opportunity Employer.
- Pursuant to the San Francisco Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for employment.