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About the Role
The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.
Responsibilities
- Ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying
- Performing administrative duties including greeting guests, maintaining visitor sign-in sheets, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, uploading documents to agency intranet, data entry, editing and proofreading documents
- Processing and submitting invoices, calling vendors for information, electronic submission of invoices, submitting check requests, and submitting expenses to finance
- Researching and registering staff for trainings, assisting with training and teambuilding activity setup, and gathering and distributing documentation
- Acting as a liaison with landlords for office space issues, arranging office space for trainings and meetings, and coordinating food
- Assisting with hiring paperwork, including hiring packets for prospective applicants and new hire paperwork, arranging for and distributing keys to new staff
Requirements
- Minimum of High School diploma/GED required
- Possession of a Valid Driver’s License with acceptable driving history
- Ability to work with economically and culturally diverse populations
Skills
- Excellent written and oral communication skills
- Data entry skills
Location
- Albany, NY
Work Type
- Full-Time
- Occasional travel
Experience Level
- 1 plus years of experience preferred
- Any level of experience accepted
- Administrative, customer services, or human services experience is a plus but not required
Education Level
- High School diploma/GED
- Bachelor's degree preferred
Salary/Compensations
- $18.50 - $20.67 Hourly
About the Company
- Together for Youth is committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment.
- We seek to attract talented people from a diverse range of backgrounds and cultures.
Equal Opportunity
- Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.
- As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
- Employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)