Site Administrative Coordinator- Dell Seton Medical Center at the University of Texas- Austin, Texas
US Acute Care Solutions · Austin, TX, US
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About the Role
The Site Administrative Coordinator provides full-time administrative support to USACS System/Site Medical Directors and other site leadership to help in daily operations by performing and/or overseeing clerical, administrative, reporting and office management functions. Acts as the liaison between USACS locations and regional leadership, corporate office personnel, physicians, patients, and hospital personnel.
Responsibilities
- Assist System/Site Medical Director(s) and additional site leaders as directed.
- Coordinate all aspects of the ED and inpatient administrative office at USACS locations.
- Develop relationships with hospital personnel to support the USACS contract at the site.
- Coordinate Outlook calendar for Medical Director(s) and other USACS clinical leadership and manage meetings.
- Integrate Zoom options into Outlook meetings and manage the Zoom meeting.
- Coordinate meeting agendas and attend all required meetings to create minutes for distribution.
- Manage Workday Expense submissions for Medical Director(s).
- Manage new clinician onboarding process at all assigned locations.
- Support site clinicians with corporate systems usage.
- Coordinate site recognition programs.
Requirements
- Attention to detail and ability to produce extremely accurate work.
- Ability to work with people at all levels of the organization and with our hospital partners.
- Ability to communicate with employees, physicians, management, and external business contacts in a courteous and professional manner.
- Must have knowledge and proper usage of correct English and grammar.
- Ability to maintain highly confidential information.
- Ability to process assigned duties in an efficient amount of time and in an organized manner.
- Ability to proactively anticipate needs and to work accurately and successfully in a timely manner with limited amount of supervision.
- Must have thorough knowledge of and skill in using personal computer in a Windows environment with strong emphasis on processing electronic documents/attachments with Adobe, spreadsheets (Excel Intermediate to Advanced Level), presentation, and database applications and Internet usage.
- Regularly required to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds.
- Required to have close visual acuity to perform job.
Skills
- Adobe
- Excel Intermediate to Advanced Level
- Zoom
- Workday
- Workday Expense
- Shift Admin
- TCL
Location
- Austin, Texas
Work Type
- Onsite
- Full-time
Experience Level
- Minimum of three years’ administrative experience required
Education Level
- Bachelor’s Degree preferred
Salary/Compensations
- $21.59-$39.94 per hour
Benefits
- Medical, dental, and vision insurance options
- Health savings accounts (HSA) and flexible spending accounts (FSA)
- 401(k) employee and employer contributions
- Paid time off, including vacation, sick leave, and company holidays
- Paid parental leave & family support benefits
- Short-term and long-term disability insurance
- Life and accidental death & dismemberment (AD&D) insurance
- Employee assistance programs & wellness resources
About the Company
- At USACS you'll feel a sense of connection working with clinicians and office staff who share your interests and values.
- We want you to love coming to work each day because you believe in what you do and the people with whom you work.
- We care about your success.
- USACS also understands that location is important.
- We offer career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between.
- Our supportive culture, outstanding benefits and competitive compensation package is best in class.