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About the Role
This role is responsible for managing accounts receivable processes, including invoice review, customer billing, cash receipts, and collections, to ensure accurate and timely financial transactions within a project-based environment.
Responsibilities
- Review vendor invoices and resolve customer billing discrepancies with sales representatives
- Prepare and process customer deposit invoices
- Create and issue credit memos
- Adjust project billing records, including billing splits, change orders, and estimates
- Verify that invoices are accurately entered into the project and accounting systems
- Post daily cash receipts within the accounting system and CRM
- Send customer payment links and follow up on past-due balances
- Support collections and communicate with customers regarding outstanding invoices
- Generate and distribute monthly accounts receivable reports to customers and the sales team
- Complete AIA billing submissions through online portals or Excel templates
- Post approved billing into the ERP system
- Facilitate lien waivers for general contractors
- Reconcile customer invoices between the accounting system and CRM daily
- Assist with intercompany accounts receivable reviews
- Provide backup support for payment processing
- Support ad hoc billing, reconciliation, and accounting assignments
Requirements
- Detail-oriented
- Comfortable following up with sales representatives and customers
- Able to manage a high volume of deadlines without losing accuracy
- Microsoft Dynamics 365 Business Central experience
- Intercompany accounting exposure
- Experience working in a large-company accounting environment
- Experience managing multiple systems, deadlines, and stakeholder requests simultaneously
- Direct experience handling AIA billing, project invoices, cash receipts, collections, lien waivers, and account reconciliations
Skills
- Accounts receivable
- AIA Billing
- Cash application
- Reconciliation
- month end close
- project billing
- Collection
- Accounting
Location
- New York, NY
Work Type
- Contract to Hire
- Onsite
Experience Level
- Intermediate Level
Salary/Compensations
- $30.00 - $35.00/hr
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
- Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
- We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
- With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
- We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.