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About the Role
The Executive Assistant role provides essential administrative and organizational support to one or more A+E teams, reporting to an Executive Member. This role helps keep day-to-day operations, schedules, and team processes running smoothly in a fast-paced, highly collaborative environment. The ideal candidate is proactive, highly organized, tech-savvy, and comfortable using modern tools (including AI-enabled tools) to work efficiently, communicate clearly, and manage shifting priorities with discretion and professionalism.
Responsibilities
- Provide comprehensive administrative support to a team, helping maintain momentum across multiple projects and stakeholders.
- Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings, including agendas, materials, notes/summaries, and follow-ups.
- Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
- Coordinate travel as needed and prepare/submit expense reports in company systems.
- Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.
- Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
- Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.
- Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).
- Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.
Requirements
- At least 10 years of supporting an executive or team in a corporate environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms.
- Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.
- Interest in (or experience using) AI tools to support administrative and organizational work.
- Proactive, detail-oriented, and exceptionally strong at tracking multiple moving pieces, anticipating needs, and following up reliably.
- Clear, professional written and verbal communicator with strong proofreading skills.
- Tech and systems-savvy; quick to learn new tools, processes, and platforms; including interest or experience with using AI tools to support administrative and organizational work.
- Demonstrates maturity, discretion, and good judgment when working with sensitive materials and senior stakeholders.
- Positive, solution-oriented team player who can work independently while collaborating closely with others.
Skills
- Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Collaboration tools
- Digital platforms
- AI-enabled tools
- Proofreading
Location
- New York City
- Los Angeles
- Chicago
- Stamford, CT
Work Type
- Hybrid (3 days per week in office)
Experience Level
- 10+ years supporting an executive or team
Salary/Compensations
- Hourly Pay Range: $49.58 - $57.01
- Annual Incentive Target: 5%
Benefits
- Healthcare coverage
- 401k matching
About the Company
- A+E Global Media is a joint venture of the Hearst Corporation and The Walt Disney Company.
Equal Opportunity
- A+E Global Media proudly provides equal employment opportunity for all employees and job applicants, and makes employment decisions consistent with this principle.
- The company’s employment actions and decisions – including recruitment, hiring, training, promotion, demotion, compensation, transfer, layoff, and termination – are made without regard to an employee’s race, color, religion, creed, age, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, alienage or citizenship status, physical and/or mental disability, medical condition, family and medical leave status, genetic information, military or veteran status, or any other characteristic protected by applicable law.
- We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.