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About the Role
The Accounting Specialist supports the company's financial operations by processing accounts payable, accounts receivable, billing, collections, job costing, and WIP reporting. This role collaborates with various teams to ensure financial accuracy and timely reporting.
Responsibilities
- Process vendor invoices and maintain accounts payable records.
- Prepare and process subcontractor payments.
- Reconcile vendor statements and resolve billing discrepancies.
- Maintain vendor files, W-9s, insurance certificates, and supporting documentation.
- Assist with 1099 preparation and year-end reporting.
- Generate and distribute customer invoices.
- Apply customer payments and maintain customer account records.
- Monitor accounts receivable aging and follow up on outstanding balances.
- Communicate with customers, insurance carriers, and clients regarding billing and payment issues.
- Assist in the resolution of invoice disputes and collection matters.
- Maintain payment records and support cash flow objectives.
- Maintain accurate job costing records and allocate project expenses.
- Review project documentation for billing accuracy and completeness.
- Assist with tracking project budgets, costs, billings, and profitability.
- Maintain records of project costs, change orders, contract values, and billings.
- Assist in the preparation and reconciliation of monthly WIP schedules.
- Identify and communicate job cost discrepancies, billing issues, and financial variances.
- Collaborate with Project Managers to verify project financial information.
- Support month-end and year-end financial reporting processes.
- Assist management with project profitability analysis and financial reviews.
- Reconcile bank accounts, credit cards, and other balance sheet accounts.
- Assist with monthly, quarterly, and year-end closing activities.
- Prepare account reconciliations and support financial reporting processes.
- Support office management with financial and administrative tasks.
- Assist project managers with job billing and project cost tracking.
- Backup phone support.
- Perform additional duties as assigned.
- Maintain complete and accurate accounting records, job documentation, and financial files.
- Ensure customer accounts, project billings, payment status, job costs, and financial transactions are accurately updated.
- Maintain detailed notes regarding billing issues, collection efforts, payment agreements, and account activity.
- Verify the accuracy and completeness of financial data entered into company systems.
- Support audits, compliance reviews, and other accounting-related projects.
Requirements
- Associate's degree in Accounting, Finance, Business Administration, or 3+ years of experience in bookkeeping, accounts payable, accounts receivable, or accounting support.
- Experience in construction, restoration, or service-industry accounting preferred.
- Understanding of job costing and Work-in-Progress (WIP) reporting concepts.
- Working knowledge of general accounting principles and financial reporting.
- Proficiency with accounting software (QuickBooks preferred), Microsoft Excel, and job management systems.
- Strong organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills.
- Ability to maintain professionalism and confidentiality when handling financial information.
Skills
- Accounting software (QuickBooks preferred)
- Microsoft Excel
- Job management systems
- Job costing
- Work-in-Progress (WIP) reporting
- General accounting principles
- Financial reporting
- Accounts payable
- Accounts receivable
- Billing
- Collections
- Bookkeeping
- Organizational skills
- Analytical skills
- Problem-solving skills
- Communication skills
Education Level
- Associate's degree in Accounting, Finance, Business Administration
Salary/Compensations
- $25-$30 per hour
Benefits
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance