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About the Role
Serve as a trusted partner to a respected and influential leader in a fast-paced, dynamic environment. This role involves being at the center of priorities, critical decision-making, and executive operations, requiring sound judgment and discretion. The individual will manage complex priorities, balance competing demands, and optimize executive time and organizational effectiveness.
Responsibilities
- Manage competing priorities simultaneously and in a timely manner.
- Coordinate internal/external meetings, conference calls, and domestic/international travel.
- Provide full oversight and management of the Executive's calendar.
- Display excellent communication skills when working with senior leaders, clients, and vendors.
- Function well in a high-paced environment and perform additional duties as assigned.
- Prepare reports and presentations as needed.
- Accurately track expenses and submit expense reports in a timely manner.
- Distribute agendas and meeting packages, and take meeting minutes as needed.
- Perform data entry and filing.
- Oversee and manage small projects or tasks as dictated by the Private Bank Executive Office.
- Perform light office management tasks, including greeting visitors, arranging mail, and assisting with office events and trainings.
Requirements
- 5 to 8 years of related professional experience.
- Proven track record supporting high-level leaders or C-suite executives.
- Exceptional organization, proactive problem-solving, emotional intelligence, and strong verbal or written communication skills.
- Strong command of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like MS Teams, and Sharepoint.
- Experience with SAP Concur is highly preferred.
- Ability to pass a background check, which may include credit, motor vehicle record, public record, prior employment verification, and criminal background checks.
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- MS Teams
- Sharepoint
- SAP Concur
- Executive presence
- Discretion
- Adaptability
- Composure
- Organization
- Proactive problem-solving
- Emotional intelligence
- Communication skills
Location
- Remote
- Onsite
Work Type
- Hybrid
- Full-time
Experience Level
- Senior
Education Level
- Bachelor's degree
Salary/Compensations
- $48.50-$63.00 per hour
Benefits
- Comprehensive medical, dental and vision coverage
- Retirement benefits
- Maternity/paternity leave
- Flexible work arrangements
- Education reimbursement
- Wellness programs
- Paid time off policy exceeds mandatory requirements
About the Company
- Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws.
- At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism.
- Employment decisions are based solely on merit, qualifications, performance and capability.
Equal Opportunity
- Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws.
- At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism.
- Employment decisions are based solely on merit, qualifications, performance and capability.