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About the Role

The Compliance Unit within the Office of Human Resources at the Administration for Children’s Services (ACS) is seeking a qualified Principal Administrative Associate III. This role is critical for ensuring hiring decisions meet regulatory and agency standards, supporting recruitment efforts by managing applicant background checks and hiring eligibility determinations.

Responsibilities

Review minimum qualification requirements on job postings, interview applicants, and review resumes to determine hiring eligibility.
Perform New York Automated Payroll System (NYCAPS) review, research, and analyze all Personnel Action Requests (PAR) and civil service transactions.
Review documentation and conduct background checks for State Central Registry (SCR) clearance forms, SEL, and Justice Center Criminal Background checks.
Accurately assess applicants’ background qualifications, including character and fitness for employment.
Utilize multiple internal and external databases, including Justice Center CBC system, NYCAPS, PMS, Unified Court, Staff Exclusion List, CHRMS, and OCFS SCR online database clearance.
Attend hiring pools and recruitment events to support agency staffing needs.
Verify education, employment history, criminal history, and other personal qualifications relevant to hiring decisions.
Examine and analyze records and documentation related to applicant eligibility and fitness for employment.
Verify information for transfer-in employees by monitoring DP2001 submissions and requesting TPF’s.
Process personnel transactions by reviewing/researching payroll personnel transactions information and preparing appropriate forms to prepare transmittals in NYCAPS.
Prepare investigative notes and/or summaries.

Requirements

Must be permanent in the Civil Service title.
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

Skills

Highly organized
Detail-oriented

Location

New York

Work Type

Full-time

Experience Level

Progressively responsible clerical/administrative experience
Administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty

Education Level

Baccalaureate degree from an accredited college
Associate degree or 60 semester credits from an accredited college
Four-year high school diploma or its educational equivalent

Salary/Compensations

$68,209.00 - $78,440.00
USD 68209 - USD 104239

Benefits

Career development
Employee benefits
Wellness programs

About the Company

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports.
ACS manages community-based supports and foster care services and provides subsidized childcare vouchers.
ACS child protection staff respond to allegations of child maltreatment.
In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.
The Office of Human Resources holds a broad spectrum of responsibilities that contribute directly to ACS' vision of offering comprehensive, quality services that empower children and families to thrive.
ACS' Office of Human Resources' primary functions include developing and implementing the agency's human resources policies and procedures, recruiting, and hiring qualified candidates for open positions, providing onboarding and training to new employees, managing employee performance and compensation, and ensuring compliance with all applicable employment, civil service, and labor laws.
In addition to our primary functions, the Office of Human Resources provides a variety of other services to employees, such as career development, employee benefits, and wellness programs.
The Office of Human Resources also works in partnership with divisions to provide initiatives and services that nurture and develop an environment of employee empowerment, advocacy, and involvement in the organization while attracting and cultivating a diverse dynamic workforce.
The Compliance Unit is responsible for the onboarding process of all new hires and implementing internal promotions.
The unit conducts background checks in accordance with city and state requirements and guidelines which include State Central Registry (SCR), Vulnerable Persons Central Registry (VCPR) via Staff Exclusion List, NYS Justice Center Criminal background checks (JCCBC), Department of Investigations (DOI) and DCAS Criminal Background checks where fingerprints are submitted to DCJS and FBI.
This unit ensures employment verifications and character reference are conducted in a timely manner.
Agency: ADMIN FOR CHILDREN'S SVCS
Job Category: Administration & Human Resources

Equal Opportunity

The Administration for Children’s Services is an equal opportunity employer committed to providing access to all individuals.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.