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About the Role
The Department of Design & Construction, Safety & Site Support (SSS) Division seeks a Division Administrative Officer (DAO). The DAO provides high-level administrative and operational support to Division leadership and staff, focusing on human resources, recruitment, workforce coordination, and administrative oversight.
Responsibilities
- Monitor recruitment activity and update Senior Leadership.
- Maintain hiring communications with hiring and interview teams.
- Schedule interviews and manage the personnel onboarding process.
- Prepare personnel action requests for Division head approval and submission to HR.
- Update and maintain vacancy and personnel action requests log.
- Coordinate hiring pools and recruitment initiatives and events.
- Liaise with Technology & Innovation, Operations and Facilities Management for staff placement and relocation.
- Oversee coordination of Division training and staff development needs.
- Provide high-level administrative support, including document preparation and review.
- Support Division operations by monitoring administrative processes.
- Identify issues and opportunities for process improvement.
- Ensure compliance with agency policies, procedures, and requirements.
Requirements
- Must be permanent in the Principal Administrative Associate title or reachable on the list for open-competitive exam #1128.
- Must include a copy of Notice of Results or indicate permanent status in the title.
- Must be currently authorized to work full-time in the United States (U.S.).
- Must present original documents proving citizenship or legal right to work in the U.S.
- DDC is unable to support or sponsor any visa application or extension.
- Must have proper work authorization when an employment offer is made.
- Educational credentials must be from a U.S. Department of Education-recognized accredited institution.
- Credentials from foreign institutions require independent equivalency verification.
Location
- 30-30 Thomson Avenue, LIC, NY 11101
Work Type
- Full-Time Position – 35 Hours
Experience Level
- One year of administrative or supervisory experience as described in qualification 1.
Education Level
- Baccalaureate degree from an accredited college and two years of clerical/administrative experience (one year in an administrative capacity or supervising staff).
- Associate degree or 60 semester credits from an accredited college and three years of clerical/administrative experience (including one year of administrative supervisory experience).
- Four-year high school diploma or equivalent and four years of clerical/administrative experience (including one year of administrative supervisory experience).
- Education and/or experience equivalent to the above, but must include one year of administrative or supervisory experience.
- Up to 3 years of general clerical/administrative experience may be substituted by 30 semester credits from an accredited college per 6 months.
Salary/Compensations
- $90,000 to $100,000
- USD 68209 - USD 94341
About the Company
- Agency: DEPT OF DESIGN & CONSTRUCTION
- Job Category: Administration & Human Resources
Equal Opportunity
- The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.