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About the Role
Provide first-class administrative support to the VP Programme and VP Marketing within the Direct to Consumer/Disney+ team, liaising with multiple contacts in EMEA and the US. Maintain a high professional standard of communication and manage highly confidential information. This role is an integral part of the Commercial and Analytics & Insights leadership teams.
Responsibilities
- Provide first class administrative support to VP Programme and VP Marketing for DTC EMEA
- Full diary management for both VP’s, managing busy and complex diaries and coordinating meetings, lunches and dinners
- Prepare meeting agendas and join team meetings to assist with running order, action points and follow-ups as required
- Inbox management for both VP’s, assisting with triaging emails and flagging urgent priority responses
- Manage all travel requirements for both VP’s including travel itineraries and bookings, both European and International
- Process expenses for both VP’s in a timely manner via Concur system, ensuring all required information is present and dealing with any issues with credit cards
- Management of multiple approval processes for both VP’s, such as holiday requests, expenses, IT requests etc.
- Assist with recruitment process by working with internal recruitment team to schedule interviews and prioritise preparation time
- Assist with collating weekly executive reports and preparing newsletters/internal communications for VP’s
- Management of distribution lists for the Commercial and Analytics & Insights teams
- Be an integral member of the Programming and Marketing and management teams
- Confidant to both VP’s, being trusted eyes and ears to help gauge team morale and spot problems early on
- Support on team meetings, events and away days as appropriate
- Lead on quarterly socials for both teams
- Provide support on team culture for both teams
- Provide adhoc support as required
- Raise Purchase Orders
Requirements
- An experienced Personal Assistant comfortable within a fast-paced, large multi-national organisation
- Organised and detail-oriented, with an excellent level of accuracy
- Able to work in a deadline-driven environment and meet tight deadlines
- Dynamic and enthusiastic
- Able to work autonomously, with minimal supervision, be pro-active and take initiative
- Highly discreet and aware of sensitive & confidential information and situations
- Excellent communication skills across all levels of the organisation – ability to be concise and inform
- Team player, ability to form excellent working relationships with colleagues (internally & externally)
- An ability to confidently build relationships and engage with senior stakeholders
- Excellent communication skills both verbal and written – including document formatting and proof reading
Skills
- Word
- PowerPoint
- Excel
- Outlook
Location
- London, United Kingdom
Work Type
- Full time
- Hybrid
Benefits
- 25 days annual leave
- Private medical insurance & dental care
- Complimentary admission to eligible Disney Theme Parks
- Access to a wide range of Disney discounts
- Excellent parental and guardian leave
- Employee Resource Groups
About the Company
- Join us in shaping the magic behind the scenes!
- You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
Equal Opportunity
- The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
- We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.