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About the Role

As an Event Coordinator, you will be instrumental in the seamless planning and execution of Small to Mid-Scale Events for our clients. You will take a proactive role in understanding client objectives, developing comprehensive event plans, and serving as the primary on-site point of contact to ensure successful delivery. Collaborating closely with the wider FIRST team and various internal and external partners, you will contribute to creating exceptional event experiences and fostering strong client relationships within a well-known tech company.

Responsibilities

Serve as the main point of contact for assigned small to mid-scale events, working directly with event hosts to define their objectives, requirements, and logistical needs.
Support senior Event Managers throughout the planning and execution process.
Consult and advise on detailed event plans, including timelines, budget, vendor recommendations, and logistical arrangements.
Coordinate all logistical aspects of assigned events, including catering, audio-visual requirements, security arrangements, and the management of event materials.
Provide consultative planning support to Event Hosts, offering creative solutions and recommendations to enhance the event experience within budgetary constraints.
Be the primary on-site coordinator for assigned events, overseeing setup, managing vendor activities, assisting with badging, troubleshooting issues, and ensuring all operational and logistical needs are met.
Conduct discovery meetings with Event Hosts to fully understand their event objectives, target audience, and desired outcomes.
Review event budgets and proactively offer suggestions to optimize spending.
Organize event logistics, including décor, entertainment, catering, and all other necessary elements.
Collaborate with the Production Coordinator to ensure the timely acquisition of client assets for AV, production, and branding purposes.
Identify opportunities for event enhancements that will contribute to achieving the desired event objectives.
Review assigned meeting spaces to ensure appropriate allocation and communicate any space needs, changes, or cancellations.
Consistently monitor assigned event spaces and setup information to guarantee all event details are current and deadlines are being met.
Create, manage, and distribute comprehensive event details, project timelines, and key deadlines to all relevant stakeholders and service lines.
Collaborate with all relevant departments to define and manage event requirements and deliverables.
Coordinate load-in, setup, and strike schedules with facilities and relevant vendors.
Incorporate creative and innovative ideas into event planning and execution.
Manage multiple Small to Mid-Scale events concurrently, demonstrating strong organizational skills and attention to detail.

Requirements

1-3 years of progressive experience in event coordination or corporate meeting planning.
Solid experience in coordinating meetings and events for groups ranging from small to medium sizes (e.g., 20-150+ people).
Proven ability to work effectively with cross-functional teams and interact professionally with various levels of stakeholders in a fast-paced environment.
A strong understanding of event objectives and the ability to align event plans with the overall vision and strategy.
Exceptional organizational and time management skills, with the capacity to manage multiple tasks simultaneously and adhere to strict deadlines.
Proactive and creative problem-solving skills, with a resourceful and solution-oriented mindset.
Adaptability and flexibility in responding to changing circumstances and evolving event demands.
Excellent interpersonal and communication skills (both written and verbal), with the ability to build strong working relationships.
Strong attention to detail and a commitment to ensuring high-quality event execution.
Proficiency in using event management software, Google Suite and Microsoft Office Suite.
A calm and professional approach when handling pressure and managing on-site situations.
Must be fluent in English.
Ability to work on-site a minimum of 5 days a week, potentially across various building locations.
This role will be assigned to a primary location but will require flexibility to support events across the campus as required.
Flexibility of hours, must be willing to work mornings, evenings, and potentially weekends as needed to support event schedules.

Skills

Event management software
Google Suite
Microsoft Office Suite

Location

On-site

Work Type

On-site
Full-time

Experience Level

1-3 years

Benefits

Private Medical Insurance with BUPA from day one
28 Days Annual Leave PLUS Bank Holidays
Personal Volunteer Day
20 Days of Sick Pay each Year
Enhanced Parental Leave (Maternity & Paternity)
Wellness Stipend
Complimentary access to Headspace, Rocket Lawyer & Maven
Life Insurance
Employee Assistance Program (EAP)
Cycle to Work Scheme
Season Ticket Loan
Mobile Phone Allowance
Pension Scheme Enhancements
Discretionary Bonus Structure
Global Opportunities

About the Company

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services.
For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.
Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors.
FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.
Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Equal Opportunity

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics.
If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.