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About the Role
The Legal Assistant provides comprehensive administrative and legal workflow support to the attorney team handling commercial and entertainment agreements and related legal matters. The ideal candidate is a detail-oriented, proactive professional who thrives in a fast-paced environment and handles confidential information with discretion, integrity, and professionalism.
Responsibilities
- Support contract intake, monitor assigned matters, and promptly follow up or escalate missing information, stalled items, and approaching deadlines.
- Coordinate the collection of contextual information, supporting documents, and approvals from internal stakeholders.
- Receive and route routine reviews and legal notices to applicable specialists and track through completion.
- Prepare agreement summaries, deal summaries, approval memoranda, and other routine documents using attorney instructions and approved templates; proofread and finalize materials for attorney review.
- Prepare clean execution copies and signature packages, confirming all documents, exhibits, and approvals are complete and properly organized.
- Circulate deal approval memoranda to appropriate stakeholders and proactively follow up on outstanding approvals.
- Coordinate agreement execution through DocuSign or other approved processes, including routing signature packages, monitoring status, and escalating delays.
- Distribute fully executed agreements and related materials; update matter records and confirm documents are properly stored.
- Coordinate post-execution activities, including initiating payment requests and supporting smooth handoffs to contract administration, finance, and business teams.
- Maintain trackers and matter-management tools for agreements, approvals, execution status, and renewals; provide clear status updates to attorneys.
- Maintain organized legal files in accordance with department naming, filing, and storage practices.
- Assist with maintaining templates, checklists, and intake forms.
- Identify recurring administrative or workflow issues and suggest practical improvements.
- Manage calendars and coordinate meetings and training sessions, including scheduling, materials preparation, and follow-up.
- Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.
- Prepare and process expense reports and reimbursements.
- Triage incoming requests, gather necessary context, and route to the appropriate attorney or contact.
- Provide general administrative support, including handling correspondence, ordering supplies, and supporting special projects.
Requirements
- 3-5 years of experience providing administrative or legal support in a corporate/In house counsel legal department, law firm, or professional services environment.
- Tech savvy, skilled with intermediate to advanced expertise using the M365 suite (especially Excel, Word, and Lists); hands-on experience with project management tools (e.g., JIRA) and e-signature platforms (e.g., DocuSign), and a drive to master new systems; experience with Power Platform preferred.
- Highly organized, detail-oriented, and able to manage multiple priorities, work independently, collaborate effectively, meet deadlines, and follow matters through completion.
- Proactive and service-oriented, with sound judgment and clear written and verbal communication skills.
- Able to handle confidential and sensitive information with discretion and professionalism.
- Best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees, including senior management, songwriters, managers, and attorneys.
- Comfortable working collaboratively and providing a high level of support to direct supervisors.
- High emotional intelligence and the ability to maintain composure in high-stress situations.
- Strong sense of urgency and responsiveness.
- Must be a fast learner and agile, able to adapt quickly to changing priorities and new systems.
- Consistently demonstrates advanced problem-solving skills, exercises sound judgment, and makes independent decisions.
- Strong follow-up skills and the ability to independently track and follow through on action items.
- Ability to work standard 37.5 hours weekly, plus overtime if needed.
- Must be authorized to work in the United States.
- Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.
Skills
- M365 suite (Excel, Word, Lists)
- Project management tools (JIRA)
- E-signature platforms (DocuSign)
- Power Platform (preferred)
- Problem-solving
- Judgment
- Decision-making
- Follow-up
- Communication (written and verbal)
- Organizational skills
- Attention to detail
- Collaboration
- Urgency
- Responsiveness
- Adaptability
- Agility
- Emotional intelligence
- Composure
- Discretion
- Professionalism
Location
- United States
Work Type
- Full-time
- Overtime
Experience Level
- 3-5 years
Salary/Compensations
- $52,800.00-$75,400.00
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Life coverage
- Disability coverage
- 401K + employer matching
- Company-paid identity theft protection
- Resources for pets
- Mental health resources
- Meditation resources
- Industry-leading fertility coverage
- Fully paid leave for childbirth or bonding
- Fully paid leave for caregivers
- Programs for loved ones with developmental disabilities and neurodiversity
- Subsidized back-up child and elder care
- Reimbursement for adoption
- Reimbursement for surrogacy
- Reimbursement for tuition
- Reimbursement for student loans
- Professional growth & development
- Winter recess
About the Company
- Sony Music Publishing (“SMP”) is the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years.
- We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights.
- Our roster benefits from an international team committed to providing support at every career stage.
- From classic catalogues to contemporary hitmakers, history is always being written.
- We are a part of the Sony family of global companies.
- Sony Music Group is shaping what’s next in a way that creates impact, forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.
- We are a creator first organization, committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.
Equal Opportunity
- Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.
- EEO is the Law
- EEO is the Law Supplement
- Right to Work (English/Spanish)
- E-Verify Participation (English/Spanish)