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About the Role
Seeking a highly motivated and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This critical role requires a strong focus on execution, managing a high volume of tasks including complex calendar management, scheduling, prioritizing tasks, monitoring meetings, and acting as a proxy. The role also includes managing travel, expenses, and other administrative support functions, ensuring timely action on deliverables.
Responsibilities
- Manage complex calendar and scheduling tasks with a high level of priority.
- Monitor and track Vice President's meetings, priorities, and emails, acting as a proxy when necessary.
- Handle travel arrangements and expense management.
- Provide comprehensive administrative support for the office.
- Manage multiple tasks and action items, ensuring timely follow-up and preparation.
- React with urgency to situations requiring quick responses or turnaround.
Requirements
- Ability to complete a high volume of tasks and projects with little to no guidance.
- Impeccable attention to detail and decision-making skills.
- Exceptional verbal and written communication skills.
- High levels of integrity and discretion in handling confidential information.
- Professionalism in dealing with professionals inside and outside the company.
- 2+ years of experience supporting management (VPs, VPs, or CEOs).
Skills
- Executive support
- Calendar management
- Administration
- Microsoft Office
- Outlook
- PowerPoint
- Travel management tools (e.g., Concur)
- Event coordination
- Customer service
Location
- Austin, TX
Work Type
- Contract
- Onsite
Experience Level
- 2+ years of experience supporting management
Salary/Compensations
- $26.00 - $26.00/hr
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
- Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
- We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
- With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
- We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.
- AI helps assess applications and qualifications, but final decisions are made by our hiring team.
- By applying, you acknowledge and agree that your application may be reviewed using AI tools.