Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this COMMITTEE/COUNCIL ADMINISTRATOR role.

Rezi rewrites your resume against City of Toronto's job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the COMMITTEE/COUNCIL ADMINISTRATOR posting at City of Toronto — free, in seconds.

About the Role

The City Clerk's Office administers municipal elections, manages Council's decision-making processes, makes information accessible to the public, and provides protocol services. The Secretariat unit delivers key services including managing City Council meetings, processing bills and by-laws, facilitating appointments, and providing public services like marriage licenses.

Responsibilities

Provide leadership to a team responsible for planning and delivering meeting management services to Council and its Committees and Boards.
Prepare, review, and publish agendas, decisions, minutes, by-laws, and correspondence using various applications and digital tools.
Provide motion drafting assistance and procedural advice to elected and appointed officials and staff.
Ensure meetings and the City's official legislative meeting records are open and meet legislated requirements.
Ensure the integrity of Council's decision-making process.
Maintain the City's municipal code and by-laws in accordance with relevant corporate and statutory requirements.
Compile records for City and other tribunals, ensuring compliance with tribunal rules and directions.
Ensure duties of the City Clerk, as set out in the Planning Act and the Heritage Act, are carried out in accordance with statutory requirements and Council direction.
Approve and reconcile invoices to ensure expenditures are correctly documented and recovered.

Requirements

Considerable experience in providing advice, guidance, and support on policies, legislation, and procedural processes to a decision-making body.
Advise Council and Committee members, City and Agency staff, and the public on Council's meeting procedures, policies, precedents, and legislation.
Brief Council, Committee, and Agency Chairs and senior City staff on Council and Committee issues.
Demonstrated ability to interpret and communicate legislative documents.
Ability to identify and resolve issues in a timely manner.
Considerable experience in leading teams, including hiring, training, supervising staff, and managing performance.
Ability to promote effective teamwork, develop staff, provide work direction, and handle employee and labour relations issues and grievances.
Experience in leading and managing change, including technological change.
Experience in developing and implementing policies and procedures.
Experience in meeting management processes, including planning, managing meetings, preparing agendas, and recording motions and decisions.
Safeguard the public's right to notice and providing input about decision-making.
Manage relationships and represent the City Clerk's Office on interdivisional teams, projects, and initiatives.
Research and respond to inquiries from officials, the public, staff, and the media on Council and Committee matters.
Draft reports to Committee and Council on legislative and administrative matters.
Promote a corporate understanding of City Council's process and the City Clerk's mandate and services.
Understanding of the City's administrative and governance structure and processes.
Ability to effectively communicate with elected and appointed officials, the public, and the media.
Ability to develop and deliver presentations.
Ability to write in clear and plain language in reports and correspondence.
Experience in managing multi-stakeholder customer service operations.
Ability to coordinate and manage workloads, deal with conflicting demands, and concentrate on work requirements under pressure to meet deadlines.
Strong understanding of the legislative and procedural frameworks in which the City Clerk's Office operates.
Knowledge of municipal by-laws and provincial legislation.
Familiarity with the Occupational Health and Safety Act and the Accessibility for Ontarians with Disabilities Act.
Ability to exercise independent judgment and discretion in dealing with confidential matters under relevant legislation.

Skills

Meeting management
Legislative interpretation
Communication
Team leadership
Change management
Customer service
Problem-solving

Location

100 Queen Street W. Toronto, ON

Work Type

Full-Time
Temporary

Experience Level

Considerable experience in providing advice, guidance and support on policies, legislation and procedural processes to a decision-making body
Considerable experience in leading teams
Experience in leading and managing change
Experience in meeting management processes
Experience in managing multi-stakeholder customer service operations

Salary/Compensations

$105,214.00 – $146,191.00

About the Company

The mission of the City Clerk's Office is to build public trust and confidence in the City of Toronto's government.
The Secretariat unit of the City Clerk's Office provides key services that make government work.

Equal Opportunity

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
The City of Toronto is committed to creating an accessible and inclusive organization.
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
Disability-related accommodation during the application process is available upon request.