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About the Role
The Sales Coordinator provides administrative support to the Sales Department, managing room block inventories, detailing incoming functions, and qualifying sales inquiries. This role ensures the smooth flow of communication and paperwork, supporting the department’s efforts to maximize sales and client satisfaction.
Responsibilities
- Provide general administrative support, including typing, answering phones, and handling correspondence.
- Manage room block inventories and group masters, input rooming lists, create reservation links, and serve as the point of contact for reservation assistance for groups and business travel clients.
- Qualify incoming leads and distribute them to each seller based on market segment.
- Assign leads in the sales system to the appropriate seller.
- Audit the sales system for accuracy, space conflicts, and space control on behalf of the department director.
- Manage the flow of paperwork in and out of the sales management office.
- Maintain an organized filing system for reports and records of all events.
- Respond to client requests, complaints, and questions in a timely and courteous manner.
- Receive, sort, and distribute mail for the sales department.
- Handle faxing, photocopying, and other clerical tasks as needed.
- Monitor and manage office supply inventory, placing orders as approved by the Sales Department.
- Attend and take minutes during sales meetings, distributing them as necessary.
- Assist other administrative office staff during absences.
- Collect dates, statistics, and reports from staff and follow up on special assignments.
- Assist with the completion of special projects and other tasks as assigned by the department head.
Requirements
- Previous administrative or sales support experience is preferred.
- Strong organizational skills and attention to detail for managing records and documents.
- Excellent communication skills, both written and verbal, for interacting with clients and team members.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Ability to prioritize tasks, manage time effectively, and work independently.
- Basic understanding of sales principles and the ability to assist with reports and audits.
- Ability to maintain a positive attitude and professional demeanor in a fast-paced environment.
- Must be able to walk, stand, and lift up to 20 lbs. as needed.
- Must be available to work evenings, weekends, and holidays as required to meet business needs.
Skills
- Microsoft Office (Word, Excel)
- Sales principles
- Communication (written and verbal)
- Organizational skills
- Time management
- Attention to detail
Location
- Austin, Texas
Work Type
- Full Time
- Indoor office work
Salary/Compensations
- $19-21/Hour
Benefits
- Medical
- Dental
- Vision
- PTO
- 401(k) matching
- Wellness support
- Life and disability coverage
- Savings accounts
- Tuition aid
- Travel and lodging perks
About the Company
- Stonebridge is committed to equal employment opportunities.
- Join us in creating extraordinary experiences and opportunities for our guests and team members.
Equal Opportunity
- Stonebridge is committed to equal employment opportunities.
- We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition.
- All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination.
- Reasonable accommodations will be made for disabled team members.
- Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.