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About the Role
FFO is seeking a detail-oriented multitasker to support administration, mailroom, and office operations. This role is crucial for keeping our office running smoothly.
Responsibilities
- Run our mailroom — sorting, logging, and shipping mail and packages
- Sort and collate incoming mail
- Scan and email collated mail to appropriate FFO team members
- Record registered mail and maintain necessary logs and forms
- Prepare mailing labels for outgoing packages to appropriate clients via FedEx, UPS, USPS or courier as specified
- Notify FFO Account Executives and team of all incoming checks
- Separate all incoming checks and provide to supervisor for deposit, unless in-person deposit is specified
- Separate all client specific mail for in-person meetings and wet signatures as specified by FFO Account Executive
- Keep office supplies and equipment stocked and running smoothly
- Monitor inventory, order supplies, and operate office equipment such as printers and scanners
- Manage BILL.COM admin, invoice processing, and billable hours reporting
- Act as administrator for BILL.COM – configuring user settings and permissions as specified by supervisors
- Submit incoming FFO invoices for processing in BILL.COM
- Submit weekly billable hours for supervisor in CCH system
- General office projects as needed (conference room booking, catering)
Requirements
- Strong communication skills
- Comfort with MS Office / Google Workspace
- A sharp eye for accuracy and detail
Location
- New York
Work Type
- Part-time
- Hybrid
Salary/Compensations
- $17/hr - $25/hr
About the Company
- FFO is part of the Focus Financial Partners’ network firm community.
- As part of the partnership, FFO remains independently operated but gains the support of a broader organization.
- Whether focused on growth, enhancing capabilities, or planning for the future, being part of Focus means you are part of something larger while still working in an entrepreneurial, firm-led environment.