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About the Role
The Payroll Manager leads a team of Payroll Specialists and oversees end-to-end payroll operations in a complex, high-volume environment. This role focuses on stabilizing and optimizing a recently implemented Oracle Fusion Payroll system, ensuring accurate and compliant payroll for approximately 5,000 employees, including shift workers and multiple unionized groups. The Payroll Manager provides strong leadership, implements and improves processes, mentors the team, and partners with cross-functional stakeholders to drive payroll transformation and continuous improvement.
Responsibilities
- Lead, coach, and develop a team of four PCP-certified Payroll Specialists, providing clear direction, support, and performance feedback.
- Establish structure and operational stability within the payroll function following recent leadership transitions.
- Oversee end-to-end payroll processing for a large employee population, including shift workers and multiple unionized groups, ensuring accuracy, timeliness, and compliance.
- Manage high-volume payroll cycles and ensure all pay runs are processed correctly and on schedule.
- Lead and oversee year-end payroll reconciliations, ensuring all records are accurate and aligned with financial and regulatory requirements.
- Implement, refine, and document payroll processes and controls to improve efficiency, accuracy, and compliance.
- Take a hands-on role in stabilizing and optimizing the recently implemented Oracle Fusion Payroll system.
- Collaborate closely with IT, external consultants, and other stakeholders to identify payroll system issues, test solutions, and implement enhancements.
- Provide subject-matter expertise on Oracle Fusion Payroll configuration, including pay codes, system functionality, and payroll modules.
- Support post-implementation activities for Oracle Fusion Payroll, including troubleshooting, configuration adjustments, and ongoing optimization.
- Ensure payroll practices comply with collective agreements, including those involving ONA and OPSEU, and other unionized environments.
- Monitor and maintain compliance with payroll-related legislation, policies, and internal standards.
- Analyze payroll data, perform reconciliations, and resolve discrepancies in a timely and accurate manner.
- Partner with HR, Finance, and operational leaders to align payroll processes with organizational needs and initiatives.
- Contribute to payroll transformation projects, process improvements, and system optimization efforts.
- Serve as a key point of contact for payroll-related inquiries, providing guidance and solutions to internal stakeholders.
- Foster a culture of innovation, collaboration, and continuous improvement within the payroll team.
- Ensure confidentiality and sensitivity in handling payroll information in a highly visible and critical function.
- Support and mentor team members in their professional development, including certification and leadership growth.
Requirements
- Proven experience managing and leading payroll teams, including coaching, developing, and providing structure to staff.
- Hands-on experience processing high-volume payroll for large employee populations, including shift workers and multiple unionized groups.
- Strong experience in unionized payroll environments, with experience working with collective agreements such as ONA and OPSEU or similar.
- Demonstrated expertise in payroll processing, reconciliation, and resolving payroll issues.
- Practical experience with Oracle Fusion Payroll, ideally including implementation or post-implementation support.
- Solid understanding of Oracle Payroll modules, payroll configuration, pay codes, and system functionality.
- Experience supporting payroll modules for at least one year following system implementation is preferred.
- Strong leadership and management skills, with the ability to bring stability, structure, and clarity to a changing environment.
- Ability to test payroll solutions, validate results, and work collaboratively to implement system improvements.
- Knowledge of payroll tax and compliance requirements in a complex, multi-union environment.
- Ability to work accurately under time constraints, including pay weeks where hours may extend beyond standard working times.
- Excellent analytical and problem-solving skills, particularly in reconciling payroll data and addressing discrepancies.
- Strong communication and collaboration skills, with the ability to partner effectively with HR, Finance, IT, and operational leaders.
Skills
- Payroll Management
- Team Leadership
- Oracle Fusion Payroll
- Payroll Processing
- Payroll Reconciliation
- Unionized Payroll
- Process Improvement
- System Optimization
- Compliance
- Analytical Skills
- Problem-Solving
- Communication
- Collaboration
Location
- Toronto, ON
Work Type
- Hybrid
- Contract
Experience Level
- Manager
Education Level
- Payroll Compliance Practitioner (PCP) certification is strongly preferred.
- Payroll Leadership Professional (PLP) designation is highly desirable.
Salary/Compensations
- $95.00 - $105.00/hr
Benefits
- Comprehensive benefits
- Pension plan
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.