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About the Role

Provide proactive, trusted, and high-quality executive support to the Group Executive, managing priorities, diary, inbox, tasks, travel, expenses, stakeholder interactions, and governance commitments to create capacity and momentum. This role requires sound judgment, professionalism, discretion, initiative, and exceptional organizational skills in a dynamic, fast-paced environment.

Responsibilities

Act as a trusted partner to the Group Executive, anticipating priorities, managing competing demands, and supporting effective strategic leadership and stakeholder engagement.
Manage and optimize the Group Executive's diary, inbox, action items, and workflow, ensuring priorities are coordinated and critical matters progress.
Develop a strong understanding of divisional priorities and stakeholder relationships, using sound judgment to identify, escalate, delegate, and coordinate matters requiring executive attention.
Build and maintain effective relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the Group Executive.
Coordinate executive meetings, leadership forums, and stakeholder engagements, including agendas, briefing materials, correspondence, logistics, and action tracking.
Monitor governance obligations, reporting deadlines, approvals, and key divisional deliverables to ensure commitments are met and emerging priorities are managed proactively.
Manage domestic and international travel end to end, including itineraries, logistics, contingencies, and expense reconciliation.
Complete all administrative activities accurately, efficiently, and in accordance with ASX policies and procedures.
Identify and implement opportunities to improve administrative processes, executive office efficiency, and ways of working.
Exercise sound judgment and discretion when handling confidential, commercially sensitive, regulatory, and people-related matters.
Deliver consistently accurate, professional, and high-quality work across all interactions and outputs.

Requirements

Significant experience supporting a senior executive, preferably at Executive Leadership Team, C-suite, or equivalent level.
Demonstrated ability to manage multiple competing priorities in a fast-paced and complex environment.
Exceptional organizational, planning, and coordination skills.
Strong written and verbal communication skills.
High levels of discretion, professionalism, and judgment when handling confidential information.
Strong attention to detail and commitment to quality.
Proven ability to work independently, take initiative, and anticipate needs.
Advanced Microsoft 365 skills.
Must be legally authorised to work in Australia on a permanent basis without any restrictions.

Skills

Executive Support
Stakeholder Engagement
Diary Management
Inbox Management
Workflow Optimization
Meeting Coordination
Travel Management
Expense Reconciliation
Administrative Processes
Confidential Information Handling
Microsoft 365

Location

Australia

Work Type

Hybrid Working
Flexible Working

Experience Level

Senior Executive Support

About the Company

ASX powers Australia's financial markets, enabling a stronger economic future by providing a fair and dynamic marketplace.
ASX is a leading global securities exchange, known as a trusted market operator and an exciting data hub.
The ASX team comprises talented individuals from diverse disciplines, running critical market infrastructure with a significant portion in technology.
ASX fosters a workplace where diversity is celebrated and inclusion is integral to the culture.
Employee-led networks champion LGBTIQ+ inclusion, gender equality, accessibility, wellbeing, and cultural events.
ASX is an AWEI Bronze employer and a member of the Champions of Change Coalition for gender equality.
ASX Supervision is responsible for supervising listed entities and market participants to support fair, orderly, and transparent markets, maintain market integrity, strengthen investor confidence, and contribute to financial system stability.
ASX Supervision comprises Participants Supervision, Listings Supervision, Enforcement, and Transformation and Operational Performance teams.
ASX Supervision collaborates with regulators, market participants, listed entities, and stakeholders to support confidence in Australia's financial markets.
The division focuses on achieving supervisory excellence through a proactive, risk-based, visible, and transparent approach.

Equal Opportunity

We make hiring decisions based on your skills, capabilities, and experience, and how you’ll help us to live our values.
We encourage you to apply even if you don’t meet all the criteria of this role.
If you need any adjustments during the application or interview process to help you present your best self, please let us know at careers@asx.com.au.
At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace.
We support flexible working and offer hybrid working options.
Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.
We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.