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About the Role
As an Executive Assistant in Equities Sales & Marketing, you will provide seamless support to senior leaders, enabling teams to focus on client outcomes. This role offers an opportunity for career growth, relationship building, and contributing to a culture of excellence within a dynamic environment.
Responsibilities
- Manage complex calendars and coordinate meetings across multiple time zones, anticipating needs and resolving scheduling conflicts.
- Screen and prioritize calls, emails, and business requests, handling confidential information with discretion.
- Draft, edit, and quality-check professional communications, documents, presentations, and meeting materials.
- Build and maintain strong relationships with internal and external stakeholders to ensure a seamless client and stakeholder experience.
- Manage high-volume expense processing and invoice administration, ensuring accuracy, timely submission, policy compliance, and prompt resolution of discrepancies.
- Coordinate domestic and international travel arrangements in compliance with firm policies.
- Organize and execute meetings and events, including agendas, materials, attendee coordination, and on-the-day logistics.
- Support office operations and ad hoc projects by managing supplies, coordinating stakeholder inputs, tracking actions, and driving timely completion of deliverables.
Requirements
- Minimum 3 years of experience as an Executive Assistant supporting senior leaders across large teams.
- Advanced organizational skills and attention to detail.
- Demonstrated sound judgment and discretion in handling confidential matters.
- Strong interpersonal, written, and verbal communication abilities.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook - including CoPilot).
- Excellent telephone etiquette and ability to manage competing priorities.
- Proven experience managing complex calendars and travel arrangements.
- Business or Secretarial College diploma or equivalent qualification.
Skills
- Microsoft Office suite (Word, Excel, PowerPoint, Outlook - incl. CoPilot)
- Expense management systems
- Invoice processing
- Adaptability in a fast-paced, dynamic environment
Location
- Global
Work Type
- Full-time
Experience Level
- Minimum 3 years
Education Level
- Business or Secretarial College diploma or equivalent qualification
About the Company
- J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors.
- Our first-class business in a first-class way approach to serving clients drives everything we do.
- We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
- J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments.
- Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries.
- The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
Equal Opportunity
- We are an equal opportunity employer and place a high value on diversity and inclusion at our company.
- We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.
- We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.