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About the Role
The Executive Assistant will be a proactive and adaptable partner to the Foundation’s leadership, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of the OpenAI Foundation’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving priorities, and can drive best practices to help scale exec and team operations.
Responsibilities
- Build strong connections within the team, becoming a trusted partner to leaders.
- Facilitate seamless coordination on high-stakes work streams.
- Share information clearly and efficiently, adapting communication styles for a broad range of audiences.
- Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines.
- Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care.
- Partner with leadership on aspects of the recruitment process, especially while the Foundation does not have a dedicated recruitment function.
Requirements
- 8+ years of experience in an executive support role.
- Supported multiple leaders with complex and highly cross-functional teams.
- Genuine interest in the transformative potential of AI, especially how it can be utilized as an executive assistant.
- Worked directly with teams in a high-growth startup, or similar environment.
- Managed and optimized extremely busy calendars.
- Extreme attention to detail, including mastery of project-based tools and tracking deliverables.
- Exceptional communication skills, with the ability to tailor messages to specific audiences.
- Professionalism and discretion, understanding the balance between transparency and confidentiality.
- Independent task-level operator.
- One-team mindset, with a cornerstone of partnership and collaboration.
- Extremely fluent in Slack, Google Calendar, Docs, Sheets, Gmail, etc., and other modern productivity software.
- Capable and comfortable working in a rapidly changing and often ambiguous environment.
Skills
- Project management tools
- Slack
- Google Calendar
- Google Docs
- Google Sheets
- Gmail
- Modern productivity software
Location
- San Francisco, CA
Work Type
- 3-days a week in office
- Relocation assistance available
Experience Level
- 8+ years of experience
Salary/Compensations
- $113,000 to $155,000 USD
About the Company
- AI is already changing how people work, learn, and access care. It has the potential to unlock extraordinary benefits—faster medical breakthroughs, accelerated scientific discovery, more personalized services in healthcare and education, new tools for creativity and invention, higher productivity and economic growth, improved public services like transportation systems, and so much more.
- Advanced AI models will also present new challenges that are already surfacing, and we need to be prepared to identify these challenges and develop solutions to address them.
- We aim to enable the use of AI to find solutions to humanity’s hardest problems, transform what people are capable of, and deliver real benefits in people’s lives—while working hard with partners to be ready for new challenges, and to help make society resilient, as AI advances.
- Over the next year, as we quickly ramp up, the Foundation expects to invest at least $1 billion across life sciences and curing diseases, jobs and economic impact, AI resilience, and community programs.
- This includes early investments toward our previously announced $25 billion commitment to curing diseases and AI resilience.
Equal Opportunity
- We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status.
- Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.