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About the Role
The Administrative Assistant provides essential administrative support to the Academics department, focusing on records management, event coordination, communications, course selection, and exams. This role also supports the Chandaria Research Centre (CRC) operations and its Advisory Board.
Responsibilities
- Maintain, store, and dispose of Ontario Student Records (OSRs) for Middle and Senior School students (Grades 7–12) in compliance with Ministry of Education guidelines, accreditation standards, and privacy legislation.
- Coordinate the collection, intake, and transfer of academic files with admissions, incoming families, and outgoing schools.
- Ensure the secure filing and management of specialized academic records.
- Process requests for transcripts, diplomas, and education verifications for current students and alumni.
- Maintain file integrity, accuracy, and long-term security across all physical and digital record systems, processing annual rollover and file archiving procedures.
- Coordinate and provide logistical and communication support for academic-related events, liaising with parents, teachers, staff, and IT.
- Coordinate after-school testing, including the teacher supervision schedule, testing binders, and maintaining student testing spreadsheets.
- Ensure accurate course and student data is uploaded into all student information systems and generate reports to support the grade review process.
- Support timetabling activities, including course selection, updating student course changes, and making adjustments in student information systems.
- Provide logistical support for June Exams and serve as the June Lead Proctor.
- Provide administrative support to the Director, Chandaria Research Centre (CRC) and its operations, including calendaring, meeting and event support, tracking budgets, and updating the CRC Portal page.
Requirements
- University degree and/or a relevant recognized community college program or equivalent work experience.
- 3+ years of related experience in an administrative capacity, preferably in an academic environment.
- Advanced computer skills with MS Office (Word, Excel and PowerPoint), Google Drive, and academic databases.
- Excellent interpersonal skills and ability to liaise with various constituents.
- Strong attention to detail and accuracy.
- Highly organized and able to prioritize in a fast-paced and high-volume environment.
- Adaptable to changing priorities with short deadlines.
- Excellent communication skills, both verbal and written.
- Ability to maintain confidentiality with utmost discretion.
- Good judgment, professional attitude, and detail-oriented ability.
- Ability to remain calm and address situations under pressure.
- Familiarity with database systems such as UCAS, OUAC, Naviance and the university application process are considered an asset.
Skills
- MS Office (Word, Excel and PowerPoint)
- Google Drive
- Academic databases
- Database systems (UCAS, OUAC, Naviance)
- University application process
Location
- Toronto
Work Type
- Full-Time
- Contract (18 months)
- Hybrid work opportunity
Experience Level
- 3+ years of related experience
Education Level
- University degree or equivalent
- Relevant recognized community college program or equivalent work experience
Salary/Compensations
- $50,123 - $62,570
Benefits
- Competitive salary
- Generous vacation
- Taxable lunch benefit
- Health & dental benefits
- Pension plans
- Contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees
- Ongoing professional development
- Mentorship
About the Company
- Branksome Hall is a leading IB World School for girls in Toronto, fostering an environment of innovation, collaboration, and creativity.
- Our core values include Sense of Community, Inclusiveness, Creativity, and Making a Difference.
- We offer a stimulating environment with highly collaborative, mission-driven colleagues.
Equal Opportunity
- Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position.
- Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense.
- Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.