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About the Role
The Accounts Payable Administrator is responsible for ensuring the accurate and timely processing of vendor invoices, employee expenses, and other payables in accordance with company policies and procedures. This role plays an important part in maintaining strong vendor relationships, ensuring compliance with accounting standards, and supporting overall financial operations.
Responsibilities
- Process vendor invoices, employee expenses, subcontractor invoices, credit memos, and other payables accurately and on time.
- Match invoices with purchase orders, packing slips, goods receipts, and supporting documents.
- Follow up on missing information required to process invoices.
- Reconcile vendor statements, review balances, and track unresolved items.
- Communicate with vendors and internal teams regarding accounts payable matters.
- Prepare weekly payment selections, EFT payments, and Bills Payable.
- Maintain accurate AP records, vendor files, invoice backup, reconciliation notes, and supporting documentation.
- Assist with month-end and year-end activities, including accruals, aging reviews, invoice holds, and follow-ups.
- Support finance, procurement, operations, and project teams with AP reporting, vendor setup, and other payables tasks as needed.
Requirements
- Diploma or degree in Accounting or Business Administration.
- Minimum 2 years of experience in Accounts Payable, accounting administration, bookkeeping, or a similar finance support role.
- Understanding of AP processes, including invoice coding, PO matching, vendor statements, payment processing, and month-end support.
- Experience with ERP/accounting systems; Oracle is strongly preferred.
- Strong Microsoft Office skills, especially Excel and Outlook.
- Strong attention to detail.
- Strong organization and time-management skills.
- Good verbal and written communication skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality and follow procedures.
- Construction, project-based accounting, or multi-entity experience is an asset.
Skills
- Oracle
- Microsoft Office
- Excel
- Outlook
Experience Level
- Minimum 2 years of experience
Education Level
- Diploma or degree in Accounting or Business Administration
About the Company
- Our employer partner is a construction company that specializes in large-scale infrastructure projects.
Equal Opportunity
- Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.
- As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:
- Review of compensation disclosures
- Prohibition on “Canadian experience” requirements
- Disclosure of artificial intelligence use (where applicable)
- Maintenance of posting records for compliance purposes
- Procedures to identify and address potentially fraudulent or misleading job postings
- Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.