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About the Role
Join a global Leadership Operations team of over 80 Executive and Administrative Assistants dedicated to empowering Atlassian leaders. This role is for an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact.
Responsibilities
- Expertly manage complex executive calendars across multiple time zones, proactively resolving conflicts and ensuring optimal prioritization of meetings and urgent priorities.
- Prepare leaders for meetings by organizing agendas, briefing materials, and logistics, while capturing detailed notes and action items to ensure seamless follow-up and execution.
- Lead the planning, coordination, and execution of both virtual and in-person events—including off-sites, conferences, and business gatherings—by meticulously managing logistics, vendor and venue relationships, and contract negotiations to ensure seamless and impactful experiences.
- Serve as the primary point of contact for all event-related communications, keeping stakeholders informed and aligned, and providing comprehensive briefings to ensure preparedness and success.
- Act as a strategic partner to executive leadership by influencing priorities, managing cross-functional projects, and ensuring alignment and clarity across global teams.
- Draft and coordinate internal communications, prepare presentations for org-wide meetings, and manage engagement to help leaders effectively communicate their vision and drive business goals.
- Play a pivotal role in driving the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences such as leadership meetings, offsites, town halls, and quarterly planning sessions.
- Ensure leaders are well-prepared for all engagements through a proactive approach, anticipating needs and addressing potential challenges before they arise.
- Assist in monitoring and managing the budget for the leader, providing regular updates and insights to ensure alignment with financial goals.
- Coordinate and manage the creation and processing of purchase orders, ensuring timely and accurate submission to support the operational needs of the leadership team.
- Oversee and manage expense reports for the leader, ensuring compliance with company policies and timely reimbursement.
- Organize and manage all aspects of travel arrangements for the leader, including booking flights, accommodations, and transportation.
- Develop detailed travel itineraries that align with the leader's schedule and priorities, ensuring efficient use of time and resources during trips.
- Participate in Leadership Operations meetings, contribute to our craft, and build relationships.
- Actively participate and/or lead in the planning and execution of Leadership Operations projects, programs, and initiatives, ensuring alignment with Atlassian's strategic goals.
- Contribute to the development of best practices and processes within Leadership Operations.
- Leverage a variety of productivity and collaboration tools (Atlassian suite, Google Workspace, Slack, Zoom, Workday).
Requirements
- 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
- Focus on solutions, and comfortable navigating change and removing blockers.
- Successfully supported senior leaders in high-growth technology companies.
- Experienced in managing conflicting priorities and prioritizing demands.
- Experience planning remote and in-person events and meetings at scale.
- Work quickly and navigate new technologies and systems that make work more efficient.
- Can make decisions based on data and experience.
- Keen to drive impact.
Skills
- Calendar Management
- Meeting Logistics
- Event Coordination
- Cross-Functional Collaboration
- Communication
- Rhythm of Business Management
- Financial Management
- Travel Management
- Leadership Operations Engagement
- Atlassian suite
- Google Workspace
- Slack
- Zoom
- Workday
Location
- Global
Work Type
- Office
- Home
- Combination of office and home
Experience Level
- 7+ years
Salary/Compensations
- Zone A: $110,700 - $144,525
- Zone B: $99,630 - $130,073
- Zone C: $91,881 - $119,956
Benefits
- Health and wellbeing resources
- Paid volunteer days
About the Company
- At Atlassian, we're motivated by a common goal: to unleash the potential of every team. Our software products help teams all over the planet and our solutions are designed for all types of work. Team collaboration through our tools makes what may be impossible alone, possible together.
- We believe that the unique contributions of all Atlassians create our success.
Equal Opportunity
- We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.
- To provide you the best experience, we can support with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team during your conversation with them.
- In line with local law, identity verification (which may include use of biometric data) is a condition of employment with Atlassian for employment fraud purposes.