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About the Role

The Advancement Operations and Parent Association Manager is a vital part of the Advancement team, focusing on fundraising, community engagement, volunteer coordination, and special events. This role serves as the main point of contact for the Parent Association, fostering family involvement and organizing events to strengthen the school community and support philanthropic objectives. The ideal candidate is highly organized, relationship-focused, detail-oriented, and adept at managing multiple projects collaboratively. Immediate start is preferred.

Responsibilities

Serve as the primary staff liaison to the Parent Association Co-Presidents.
Attend Parent Association meetings and prepare agendas, minutes, and follow-up communications.
Coordinate the annual Parent Association calendar.
Manage volunteer recruitment and assignments, including maintaining databases, scheduling meetings, and developing communications.
Foster strong relationships between parents, faculty, and the Director of Institutional Advancement.
Assist with the orientation of new parent volunteers.
Support committee chairs throughout the year.
Ensure effective communication between the Parent Association and school administration, including website updates for PA events.
Lead or support planning and execution of school-wide events, including the Annual Gala, Relatives & Special Friends Day, Donor Receptions, Parent Socials, New Family Welcome Events, and Community Engagement Programs.
Develop event timelines, calendars, project plans, and event communications, including social media content, event programs, and signage.
Coordinate catering, rentals, décor, and logistics.
Prepare event budgets and track expenses.
Manage invitations and RSVP processes.
Coordinate volunteer staffing.
Oversee event registration.
Conduct post-event evaluations.
Prepare acknowledgement letters.
Maintain files and records, including donor records within the CRM.
Manage vendor relationships, inventory, and sales for Gaynor Gear.
Manage contracts and invoices.
Process gifts and pledges.
Generate donor reports.
Assist with prospect research.
Prepare new parent profiles.
Prepare reports and assist with department projects as assigned.
Attend full faculty and staff meetings.
Commit to anti-bias and anti-racism work and promoting inclusion, belonging, and equity.
Ensure commitment to the school’s DEI mission and goals by participating in continuous professional development.
Be an active member of the Gaynor community.
Perform other duties and responsibilities as deemed appropriate.

Requirements

Minimum of a Bachelor's Degree.
Minimum of 1 year experience in an Advancement or Development operation.
Event management experience.
Exceptional communication and interpersonal skills with the ability to build trust and rapport across diverse communities.
High proficiency with Microsoft Office and Google Workspace.
Exceptional customer service and database system configuration skills.
Highly organized and resourceful with sound judgment and a results-oriented mindset.
A strong commitment to diversity, equity, and inclusion and a passion for the mission of Stephen Gaynor School.
A commitment to creating and maintaining an inclusive and diverse community.
Detailed-oriented with strong time management skills.
Ability to work independently.
Self-motivated, flexible, and able to work as part of a team.
Organized with the ability to multitask.
Thoughtful approach to speaking with children with special needs.
Ability to maintain confidentiality.
Applicants are required to submit a resume, cover letter, and contact details for at least two individuals who can supply reference letters upon appointment.

Skills

Relationship-oriented
Detail-driven
Managing multiple projects
Collaboration
Communication
Interpersonal skills
Microsoft Office proficiency
Google Workspace proficiency
Customer service
Database system configuration
Organization
Resourcefulness
Judgment
Results-oriented
Time management
Independent work
Self-motivation
Flexibility
Teamwork
Multitasking
Confidentiality

Location

New York, NY

Work Type

Full Time Staff

Experience Level

Minimum of 1 year experience in an Advancement or Development operation

Education Level

Bachelor's Degree

Salary/Compensations

$36.00 - $44.00 Hourly

Benefits

Competitive compensation package
Comprehensive professional development program

About the Company

Since 1962, Stephen Gaynor School has been redefining what’s possible for children with learning differences.
Located on Manhattan’s Upper West Side, Gaynor provides an individualized, evidence-based education for students in Pre-K through 8th grade who learn differently, including those with dyslexia, dysgraphia, dyscalculia, and ADHD.
At Gaynor, our nearly 400 students benefit from small classes, a 3:1 student–teacher ratio, and specialized instruction, ensuring every child receives the support they need to thrive.
Faculty work side by side with in-house specialists in speech, occupational therapy, literacy, and psychology— integrating academic, emotional, and developmental growth into every student’s experience.
Beyond academics, Gaynor emphasizes confidence, self-advocacy, and belonging.
Students learn to understand how they learn best, communicate effectively, and take pride in their progress.
The school’s joyful, inclusive community celebrates diversity and nurtures each child’s curiosity and creativity, ensuring they feel valued and supported at every step.
Graduates leave Gaynor with a strong foundation—academically prepared, emotionally grounded, and equipped with the tools to navigate new challenges.
Families describe the experience as transformative: a place where children are understood, empowered, and inspired to reach their fullest potential.
Stephen Gaynor School is dedicated to promoting and advocating for diversity, equity, and inclusion within our school community.
We recognize, value, and celebrate many types of diversity, including neurodiversity, ethnicity, race, socioeconomic status, ability, religion, sexual orientation, family composition, language, and gender identity/expression.

Equal Opportunity

Stephen Gaynor School is an equal employment opportunity employer.
Gaynor is committed to building a culturally diverse and anti-racist workforce.
We provide opportunities for employment without discrimination or harassment on the basis of (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the “Protected Characteristics”).