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About the Role
Performs advanced (senior-level) purchasing and procurement work involving planning, organizing, researching, coordinating, and preparing specifications for the purchase of Information Technology (IT) commodities and services. Plans, organizes, coordinates, and prepares, or oversees the development of, specifications and procurement documents. Negotiates contract specifications. Prepares procurement documents and maintains, or oversees the maintenance of, detailed records of items purchased, received, prepared, and issued. Be proactive and anticipate needs, analyze data, and solve procurement issues before they become problems. Confers with program staff and vendors regarding procurement matters and uses independent judgment to advise internal and external customers. Interact and coordinate with customers to define specific procurement specifications and develop the appropriate business solutions.
Responsibilities
- Oversees or initiates the purchase of IT goods and services of a highly technical nature using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines.
- Develops and oversees the development of solicitations, bid evaluation instruments and other related documents.
- Identifies provider resources, evaluates information supplied by bidders, and negotiates contract specifications.
- Processes requisitions in an automated environment and reviews requisitions for completeness and compliance with applicable requirements prior to processing invitations for bid, requests for quotes, and other solicitations.
- Processes assigned requisitions.
- Researches vendors for products and services.
- Prepares, reviews, releases and tracks purchase orders (POs) based on requester needs.
- Uses automated procurement systems.
- Reviews operational spreadsheets and processes assigned requisitions.
- Monitors legal and regulatory requirements pertaining to purchasing.
- Maintains all required documentation supporting transactions.
- Identifies purchasing-related issues and works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to manage issues.
- Provides assistance to requesters in drafting competitive specifications for commodities and services.
- Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs, and the delivery of IT goods or services.
- Provides customer service excellence in alignment with the PCS Customer Service Principles.
- Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement.
- Prepares or oversees the preparation and distribution of competitive solicitations to vendors.
- Recommends and makes contract awards and suggests additional content for contracts when appropriate.
- Participates in or provides support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.
Requirements
- Certified Texas Contract Developer (CTCD) - certification must be obtained within 6 months of hire.
- A minimum of three years of experience in purchasing, procurement, or contract management.
- Experience with State of Texas IT procurements is preferred.
- Must bring I-9 documentation on the first day of work.
Skills
- Expert knowledge of state and federal laws and regulations governing state purchasing.
- Expert knowledge of IT purchasing and procurement methods and procedures.
- Expert knowledge of the state of Texas procurement principles and practices; assigned IT commodity items, and supply sources.
- Expertise in the use of computers and relevant software.
- Expert skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information.
- Demonstrated ability to logically assemble and evaluate information.
- Demonstrated ability to maintain a system of required record keeping.
- Demonstrated ability to communicate clearly, both verbally and in writing.
- Demonstrated ability to schedule, prioritize, monitor, and complete multiple assignments in a timely manner.
- Demonstrated ability to work effectively independently and as part of a team.
- Demonstrated ability to act in a sound, logical, proactive, and appropriate manner based on well-thought-out analysis of situations or problems.
- Must be detail oriented.
- Must be able to work in a fast-paced work environment with competing priorities.
- Must provide customer service excellence.
Location
- AUSTIN
Work Type
- Full time
- Telework may be available
Experience Level
- Advanced (senior-level)
- Three years of experience in purchasing, procurement, or contract management
Salary/Compensations
- $4,523.16 - $6,000.00 Monthly
Benefits
- 100% paid employee health insurance for full-time eligible employees
- Defined benefit pension plan
- Generous time off benefits
- Numerous opportunities for career advancement
About the Company
- Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
- At HHSC, your contributions matter, and we support you at each stage of your life and work journey.
Equal Opportunity
- In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
- Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
- HHSC uses E-Verify.