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About the Role
Seeking a detail-oriented and organized Accounts Payable Specialist to process vendor invoices, coordinate payments, and maintain accurate financial records for a food manufacturer in Elma, NY.
Responsibilities
- Receive, review, code, and enter vendor invoices into the accounting system.
- Verify invoices against purchase orders, receiving documents, and required approvals.
- Perform three-way matching and investigate and resolve discrepancies.
- Reconcile vendor statements and research outstanding or disputed items.
- Schedule and process vendor payments by check, ACH, and wire transfer.
- Maintain accurate vendor records, including W-9s and 1099 documentation.
- Respond to vendor inquiries and provide payment status information.
- Develop and maintain positive, professional vendor relationships.
- Process employee expense reports and company credit card transactions.
- Monitor payment terms to take advantage of available discounts and avoid late-payment penalties.
- Assist with month-end close, AP accruals, audits, and financial reporting.
- Maintain accurate and organized AP records and documentation.
- Follow company policies, accounting procedures, and internal controls.
- Identify opportunities to improve AP processes, accuracy, and efficiency.
- Perform other accounting-related duties as assigned.
Requirements
- 2–5 years of experience in accounts payable, bookkeeping, accounting, or a related field.
- Strong understanding of accounts payable processes, invoice matching, and account reconciliations.
- Experience with three-way matching (purchase order, receiving documentation, and invoice).
- Proficiency with accounting ERP software; SAP experience is a plus.
- Strong Microsoft Office skills, particularly Microsoft Excel.
- Knowledge of vendor setup and maintenance.
- Experience processing ACH payments, wire transfers, and checks.
- Familiarity with AP accruals and month-end close procedures.
- Knowledge of 1099 reporting requirements.
- Experience supporting audits and maintaining internal controls.
- High level of accuracy and attention to detail.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently, prioritize competing tasks, and meet deadlines.
- Experience processing a high volume of invoices is preferred.
Skills
- Accounts Payable
- Bookkeeping
- Accounting
- Invoice Processing
- Payment Coordination
- Financial Record Keeping
- Three-way Matching
- Vendor Statement Reconciliation
- ACH Payments
- Wire Transfers
- Check Processing
- Vendor Record Maintenance
- W-9 Documentation
- 1099 Documentation
- Vendor Inquiries
- Employee Expense Reports
- Company Credit Card Transactions
- Payment Terms Monitoring
- Month-End Close
- AP Accruals
- Audits
- Financial Reporting
- Internal Controls
- Process Improvement
- ERP Software
- SAP
- Microsoft Office
- Microsoft Excel
- Vendor Setup
- Vendor Maintenance
- Time Management
- Communication Skills
Location
- Elma, NY
Work Type
- First Shift
- Monday - Friday
Experience Level
- 2–5 years
Salary/Compensations
- $23.60
About the Company
- Parallel Employment Group partners with a food manufacturer.
Equal Opportunity
- Parallel Employment Group is an equal opportunity employer.