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About the Role

The Workplace team supports Perplexity employees globally, focusing on creating positive and productive work environments. The NYC Sr. Workplace Coordinator will manage office operations, coordination, and administrative tasks to ensure a beautiful and functional space.

Responsibilities

Manage daily office operations including reception, vendor relationships, employee health & safety, and facility maintenance.
Oversee office opening/closing procedures and be available for special projects or maintenance.
Handle mail, package deliveries, and maintain organization.
Manage inventory, order office and kitchen supplies, track spending, and assist neighboring offices with supply orders.
Maintain office tidiness, cleanliness, and organization.
Create positive workplace experiences for employees, visitors, recruits, customers, and vendors.
Organize and execute inclusive office experiences and events in alignment with global strategy.
Communicate facility and building safety preparedness.
Build and maintain relationships with external parties, building management, and maintenance staff.
Coordinate logistics for internal and external lunches, meetings, team-building events, and offsites.
Assist with coordinating and serving as the on-site contact for design and construction projects.
Respond to workplace tickets professionally and promptly.
Assist with ad-hoc projects as needed.
Contribute beyond the defined responsibilities.

Requirements

3-5 years of experience in facilities, workplace operations, office administration, or hospitality.
Proficiency with G-Suite Products or ability to learn software quickly.
Excellent organization, planning, and prioritization skills.
Strong ownership, can-do attitude, and operational mindset.
Comfortable working autonomously, managing multiple tasks under deadlines, and adapting quickly.
Willingness to assist with any task, regardless of size.
Excellent written, non-verbal, and verbal communication skills.
Ability to collaborate effectively with diverse personality types.
High degree of professionalism and confidentiality.
Genuine passion for supporting others.
Contagiously positive attitude.
Ability to anticipate needs and act with patience, kindness, and firmness.
Keen eye for detail in processes, projects, space, and events.
Ability to maintain professionalism and kindness during challenging situations.
Propensity for quick and quiet problem-solving.
Solid self-awareness and desire for feedback for growth.

Skills

G-Suite Products
Organization
Planning
Prioritization
Operational Mindset
Communication (Written, Non-verbal, Verbal)
Collaboration
Professionalism
Confidentiality
Problem-solving

Location

New York City

Work Type

Onsite

Experience Level

Mid-level

About the Company

The Workplace team powers and connects the workday for all Perplexity employees across our global offices.
We are hospitality and experience-driven at the core.
We are made up of People people, meaning that we love supporting each other and all of the People in our workplace.
We take on the good and the bad with optimism and with a positive, kind approach to solving problems, dealing with the obstacles handed to us, and proactively creating good around us.
We think about each moment through the lens of our colleagues (our customers) so that we can create thoughtful and memorable experiences no matter what task we have at hand.