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About the Role

GMR is looking for a highly organized and proactive Administrative Assistant (Executive Support) to join our team and provide high-level support to agency leaders and senior executives. This role is a trusted partner to leadership, responsible for keeping day-to-day operations running smoothly while helping executives stay organized, focused, and prepared.

Responsibilities

Manage complex calendars.
Coordinate travel and meetings.
Support key administrative processes.
Build strong relationships with executives and stakeholders across the organization.
Serve as a reliable point of contact for the leaders you support, anticipating needs, navigating competing priorities, and ensuring work moves forward efficiently.
Coordinate domestic and international travel while proactively managing scheduling conflicts, itinerary changes, and travel disruptions.
Balance multiple priorities to ensure executives are prepared and supported while maximizing efficiency.
Manage a wide range of operational responsibilities, including purchase orders, supplier setup, budget and legal document routing, organizational charts, presentation preparation, internal approvals, and other administrative processes.
Maintain accuracy and strong attention to detail across multiple priorities.
Build trusted, collaborative relationships with executives, senior leaders, and cross-functional teams.
Serve as a thoughtful and reliable partner who understands how to work effectively with different personalities, communication styles, and leadership preferences.
Communicate with confidence and professionalism at all levels, fostering trust and delivering a high level of service.
Plan and execute meetings and events by coordinating schedules, agendas, presentation materials, room logistics, catering, and follow-up actions.
Provide on-site support for meetings, company events, and executive visits while partnering with facilities to ensure seamless execution.
Demonstrate advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations.
Quickly learn new tools and technologies to support evolving business needs.
Take ownership of responsibilities by anticipating needs, identifying potential challenges, and proactively finding solutions.
Exercise sound judgment when navigating sensitive situations, shifting priorities, and competing demands.
Build credibility through consistent follow-through and a willingness to step in and help wherever needed.
Adapt quickly in a fast-paced environment and maintain flexibility to occasionally work outside of standard business hours.

Requirements

Prior experience supporting senior leaders or executives is strongly preferred.
Build strong relationships with the leaders you support by understanding their communication styles, work preferences, and organizational priorities.
Bring a high level of professionalism, executive presence, sound judgment, and discretion when handling confidential information.
Maintain accuracy and strong attention to detail across multiple priorities.
Build trusted, collaborative relationships with executives, senior leaders, and cross-functional teams.
Communicate with confidence and professionalism at all levels, fostering trust and delivering a high level of service.
Demonstrate advanced proficiency with Microsoft Office and other business systems used for travel, expense reporting, presentations, databases, and administrative operations.
Quickly learn new tools and technologies to support evolving business needs.
Take ownership of responsibilities by anticipating needs, identifying potential challenges, and proactively finding solutions.
Exercise sound judgment when navigating sensitive situations, shifting priorities, and competing demands.
Build credibility through consistent follow-through and a willingness to step in and help wherever needed.
Adapt quickly in a fast-paced environment and maintain flexibility to occasionally work outside of standard business hours.

Skills

Executive Support & Partnership
Calendar & Travel Management
Administrative Operations
Relationship Management
Meeting & Event Coordination
Technology & Business Operations
Ownership, Judgment & Adaptability
Microsoft Office

Location

New Berlin, WI

Work Type

Hybrid
Flexible

Experience Level

Executive Support

Salary/Compensations

$50,000 - $60,000 annually

Benefits

Health/vision/dental insurance
401k
Employee stock purchase plan
Vacation
Personal days
Paid holiday time
Disability
Life insurance
FSA/HSA plans

About the Company

We are the Experience Agency Making Unforgettable Stories Born of Humanity
NOT JUST EXPERIENTIAL. EXPERIENCE.
The lines have blurred. People live in the physical, digital, and social worlds all at once, and your brand experiences should do the same.
NOT JUST TELLING. MAKING.
The best stories are lived, not heard. Make an immersive world for people to explore so they can experience something they’ll never forget.
NOT JUST CONSUMERS. HUMANS.
It all starts with the human. If you want to make a lasting impact, look beyond the wallet to understand what motivates and inspires people.

Equal Opportunity

Our workplace is for ALL. We foster a culture where every background and perspective is valued so we can create meaningful memories that resonate with everyone. We aim to cultivate belonging by meeting people where they are, removing obstacles, and building on their strengths to unlock their fullest contributions. We are committed to recognizing, nurturing, and unleashing the potential in every individual on our team. Together, we're creating something powerful with purpose and impact.