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About the Role
This is the first operations hire at Navi, a role that grows with your capabilities. You will manage the physical company space, vendors, supplies, and visitors, while also supporting founders with calendar management, travel, and expenses to free up their time.
Responsibilities
- Run the San Francisco office day to day, managing space, supplies, snacks, meals, mail, and equipment.
- Own vendor and building relationships, including landlord, cleaners, caterers, IT, and furniture.
- Host all visitors, ensuring a positive and professional first impression of Navi.
- Provide direct support to founders, including calendar management, travel booking, and expense reports.
- Manage Navi merchandise from inventory to distribution to customers, events, and new hires.
- Prepare new hires for their first day by setting up their workspace, laptop, and other necessary items.
- Plan team offsites, dinners, and other events to foster company cohesion.
- Develop systems to ensure operational processes are repeatable as the team expands.
Requirements
- 2–4 years of experience in office management, operations, executive assistant, or hospitality.
- Exceptional organizational skills with a systematic approach to tasks.
- Proactive problem-solver who anticipates needs and resolves issues before they arise.
- Ability to manage a founder's calendar and travel, exercising independent judgment.
- Warm and unflappable demeanor when interacting with diverse individuals.
- Attention to detail in all aspects of office management and company representation.
- Willingness to be onsite daily to manage the office environment.
Skills
- Office management
- Operations
- Executive assistance
- Hospitality
- Organization
- Problem-solving
- Calendar management
- Travel booking
- Vendor management
- Merchandise sourcing
- Event planning
- System building
- Ashby
- Notion
- Slack
- Google Workspace
- Brex
- Ramp
Location
- San Francisco
Work Type
- Onsite
Experience Level
- 2-4 years
Benefits
- Early-stage equity
- Flight training
About the Company
- Navi captures pilot data to provide automated debrief intelligence for flight schools, business jet operators, and the U.S. Air Force.