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About the Role

The Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV) will serve as the primary administrative support for designated SFTV department chairs, enhancing operational efficiency and providing comprehensive administrative support for academic departments. This role requires maintaining in-depth knowledge of university policies, procedures, and internal practices.

Responsibilities

Serve as a primary contact for faculty inquiries, coordinating with internal partners and central university departments.
Independently process and research routine requests, discerning appropriate escalation.
Monitor and respond to inquiries/requests within shared email inbox to assist faculty.
Assist faculty with submitting materials and requests across university-approved platforms.
Oversee updates and maintenance of department/program webpages and faculty profiles.
Develop and maintain written documentation outlining internal SFTV practices and standard operating procedures.
Prepare agendas and take detailed minutes of select committees, navigating confidential meetings with discretion.
Create and maintain timelines, trackers, and checklists to support projects and initiatives.
Support dean-level priorities and overarching SFTV strategic initiatives.
Collaborate with Associate Dean and provide onboarding support for full-time and part-time faculty.
Collaborate with designated administrative staff to support faculty searches.
Oversee the hiring and onboarding process for student workers.
Delegate tasks to student workers to support operations and events.
Purchase, maintain, and track supplies and inventory.
Provide administrative support to department chairs and co-chairs in departmental operations.
Manage all resources and operations necessary to support the daily functioning of the department.
Compile and organize information to support department chairs in evaluating priorities and identifying gaps related to course scheduling.
Collect, maintain, and organize records and submissions.
Support assessment efforts by collecting and maintaining departmental data and coordinating related logistics.
Assist in tracking academic equipment requests and other semi-annual technology or capital related requests.
Plan, coordinate, and schedule department meetings, academic events, screenings, and co-curricular programs.
Prepare agendas, checklists, run-of-show documents, and distribute relevant materials for meetings and events.
Arrange meetings and event logistics, including catering, hospitality, supplies, and on-site support.
Serve as primary contact for guests and speakers.
Advertise and promote events through university online platforms and communications channels.
Manage budget of the Department/Program in cooperation with the Chair/Director.
Maintain up-to-date knowledge of university fiscal policies and procedures.
Monitor spending within approved budget allocations.
Identify and communicate operational or fiscal concerns.
Track, process, and reconcile departmental expenses, invoices, and P-Card transactions.
Exhibit behavior that supports the mission, vision, and values of the university.
Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.

Requirements

Typically a bachelor's degree or equivalent experience.
Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience, preferably in higher education support roles.
University experience is preferred.
Knowledge of academic policies, university processes, systems and platforms.
Intermediate understanding of purchasing and finance principles is strongly preferred.
Ability to learn and adapt to internal systems quickly.
Excellent organizational skills, with meticulous attention to detail.
Ability to manage deadlines and simultaneous projects.
Excellent editing and proofreading skills.
Ability to follow organizational structure and defined processes.
Excellent written and verbal communication skills.
Strong interpersonal communication skills and ability to interact professionally with faculty, staff, and university leadership.
Proven ability to work calmly and efficiently in a high-pace, high volume environment.
Proven ability to exercise a high level of discretion, handling confidential matters with sound judgment.
High degree of emotional intelligence.
Commitment to supporting a diverse and inclusive work environment.
Ability to work both independently and collaboratively in a fast-paced academic environment.

Skills

Excel
Qualtrics
Adobe Sign
Workday
Mazevo
PROWL
Microsoft Office Suite
Teams
Zoom
Canva
Adobe Creative Cloud

Location

Los Angeles, CA

Work Type

Staff Temporary (Fixed Term)

Experience Level

Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience

Education Level

Bachelor's degree or equivalent experience

Salary/Compensations

$26.54 - $33.12 Salary commensurate with education and experience.

Benefits

This position may not be eligible for visa sponsorship now or in the future.

About the Company

Loyola Marymount School of Film & Television (LMU SFTV) is a top-ranked film school located in Los Angeles, CA.
The school is recognized for its state-of-the-art facilities and equipment, award-winning faculty, expert staff, world-renowned alumni and innovative curriculum.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.
LMU is committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.
We invite all persons in the full diversity of their being, life experience, and beliefs to apply.
LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.
Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at hr@lmu.edu or by phone at (310) 338-2723.
Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.
When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying.
Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.
LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.

Equal Opportunity

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.
We invite all persons in the full diversity of their being, life experience, and beliefs to apply.