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About the Role
The Wall Street Journal's Opinion section is seeking a New York-based administrative assistant to support excellent journalism. This role involves daily administrative duties, clerical tasks, and ad hoc projects to ensure smooth department operations. The position will also support the Editorial Features editor and the Free Expression editor, managing administrative, clerical, and financial tasks including processing freelance invoices and contracts.
Responsibilities
- Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, coordinating IT requests.
- Assist the Editorial Features and Free Expression teams with invoice and contract management, purchase orders, correspondence, calendar management, travel booking, assisting editors with expense report preparation.
- Track freelance contributions for monthly and yearly financial reports.
- Manage the onboarding of new freelance contributors’ payment information and compliance forms.
- Process freelance contributor payments and invoices in SAP.
- Manage freelance contracts by using the Adobe Sign to send, track and retain agreement documents.
- Assist the administrative team with sorting and delivering mail to the appropriate recipients in the office; open book galleys and review copies for the Books team; ship review copies to contributors.
- Act as the department liaison with IT to support editors and writers in resolving technology issues.
- Communicate and collaborate with team members to ensure seamless maintenance of office operations, backing up team members during scheduled and unscheduled time off and leaves.
Requirements
- 7+ years of proven administrative experience
- Undergraduate degree and/or equivalent work experience is preferred
- Familiarity with WSJ Opinion is a plus
- Knowledge of and interest in current events
- Strong teamwork and collaboration skills are a must
- Very detail-oriented with strong organizational skills
- Excellent verbal and written communication skills
- Ability to prioritize jobs, manage time, and work independently
- Familiarity with using video conferencing
- Ability to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial board
Skills
- Concur
- Excel
- SAP
- Zoom
- G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs & Sheets, etc.)
- Adobe Sign
Location
- New York
Work Type
- Hybrid
Experience Level
- 7+ years of proven administrative experience
Education Level
- Undergraduate degree and/or equivalent work experience is preferred
Salary/Compensations
- $70,000 - $90,000
Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical, Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
About the Company
- The Wall Street Journal is a global news organization providing leading news, information, commentary and analysis across print, digital, mobile, social, podcast and video. It engages readers with coverage of U.S. & world news, politics, arts, culture, lifestyle, sports, and health, holding 38 Pulitzer Prizes. The Wall Street Journal is published by Dow Jones, a division of News Corp.
- The WSJ Opinion section serves as a forum for intelligent, values-driven commentary advocating for 'free markets, free people.' It offers sharp, original analysis and strong points of view based on rigorous reporting, research, and debate.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
- We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.