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About the Role

The Legal Recruiting & Associate Life Assistant supports the Legal Talent department by assisting with on-campus and in-office interviewing, coordinating candidate interviews, and planning summer associate events. This role also provides administrative support for associate life initiatives and serves as a point of contact for Bay Area attorneys.

Responsibilities

Assist with all aspects of on-campus and in-office interviewing for law student and lateral positions.
Coordinate attorney involvement in candidate interviews.
Plan and execute summer associate events and programs.
Provide general administrative support for associate life initiatives.
Assist with planning and coordination of events.
Serve as a point of contact and resource to Bay Area attorneys.
Assist Legal Recruiting/Legal Talent Department, Hiring Partners and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates.
Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities.
Prepare materials for attorneys participating in the summer candidate interview process including schools’ background informational packets and other materials, as required.
Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities.
Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities.
Prepare and maintain accurate and updated information and lists for attorneys and Legal Recruiting team.
Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues.
Plan summer activities, coordinate logistics and work with vendors, to ensure seamless execution.
Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program.
Assist with maintaining updated candidate information in recruiting database and other systems.
Provide administrative support for professional development and training programs for summer associates and attorneys by keeping abreast of all offerings, tracking RSVPs and booking conference services.
Assist in planning internal events and receptions.
Assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews.
Assist with the planning and execution of first year orientation.
Assist with all aspects related to lateral attorney hiring, relocation and departure.
Provide ongoing general support and assistance related to associate life projects and initiatives.
Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals.
Assist with expense reimbursement process for candidates and Legal Recruiting team.
Maintain inventory of promotional items and marketing materials.
Assist with follow-up and tracking for CA Bar admissions and renewals.
Assist in various department projects as needed.
Be flexible, in adjusting hours to meet departmental needs.
Flexibility to travel to, and work from, alternate Bay Area location (Palo Alto or SF) on an as-needed basis.
Perform other duties as assigned.

Requirements

Must be able to thrive in a fast-paced setting.
Must have excellent skills in written and verbal communication.
Must have excellent organizational ability.
Must be detail oriented.
Must be able to prioritize and complete multiple projects under tight deadlines.
Must be flexible to work overtime during recruiting season and summer program.
Must be able to work collaboratively in a team environment.
Must be able to develop and maintain positive working relationships with others.
Must be able to maintain a client-focused mentality and a professional demeanor.
Must be able to maintain confidential information and exercise discretion.
Simpson Thacher will not sponsor applicants for work visas for this position.

Skills

Written communication
Verbal communication
Organizational ability
Detail oriented
Prioritization
Time management
Teamwork
Relationship building
Client focus
Professional demeanor
Confidentiality
Discretion
MS Word proficiency
MS Outlook proficiency
MS Excel proficiency
MS PowerPoint proficiency
Database experience (plus)

Location

Bay Area
Palo Alto
San Francisco

Work Type

Hybrid
Overtime eligible

Experience Level

1 year of legal recruiting and/or event planning experience preferred

Education Level

Bachelor's Degree required

Salary/Compensations

$60,000 to $70,000

About the Company

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.

Equal Opportunity

The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status.
This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.