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About the Role
Provide contracting, operational, and administrative support for the Legal department.
Responsibilities
- Coordinate administrative and logistical support for Board of Directors meetings, including logistics, material preparation, file maintenance, and communication.
- Support the administration of legal holds, including issuing notices, maintaining records, and assisting with releases.
- Assist with maintaining Legal Department SharePoint sites, document libraries, templates, policies, and procedures.
- Identify opportunities to streamline administrative and operational processes and assist with documenting and implementing standardized workflows.
- Support the maintenance of contract, entity, and departmental records, ensuring documentation, naming conventions, metadata, and completeness.
- Track Legal Operations projects, action items, deadlines, deliverables, and status updates, coordinating follow-up with stakeholders.
- Assist with maintaining and updating Legal Department SOPs, process documentation, user guides, and training materials.
- Coordinate Legal Department onboarding and offboarding activities, including technology access, systems, resources, and training.
- Support the Legal Operation Manager with departmental reporting, presentations, project tracking, and process documentation.
- Support administration and data integrity of the Legal Department’s contract lifecycle management platform (Pramata).
- Assist with contract template, form, and related document maintenance and coordinate updates with Legal stakeholders.
- Provide daily administrative support for the Vice President General Counsel, including calendaring, expenses, and travel.
- Perform other duties as assigned by the Legal Operations Manager.
Requirements
- 3+ years of administrative operations, project coordination, or similar professional experience; experience within a corporate legal department is preferred.
- High School diploma or equivalent required.
- Strong organizational and project coordination skills, with the ability to manage multiple priorities, deadlines, and follow-up activities.
- Excellent attention to detail and demonstrated ability to maintain accurate records and data.
- Demonstrated discretion and sound judgment when handling confidential, sensitive, and privileged information.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Skills
- Docusign experience preferred
- Experience supporting legal operations, contract management, litigation support, corporate governance, or similar legal processes.
- Focusing on Customers
- Adapting to Change
- Building Positive Working Relationships
- Initiating Improvements
- Taking Ownership
Location
- Valhalla, New York
Work Type
- Hybrid
Experience Level
- 3+ years
Education Level
- High School diploma or equivalent required
- Additional education, professional training, or relevant experience is a plus
Salary/Compensations
- $28.84 to $40.86 per hour
Benefits
- Medical
- Dental
- Vision
- Life Insurance
- 401k
- Paid Time Off
About the Company
- At FUJIFILM Holdings America Corporation, we’re redefining innovation across the industries we touch—from healthcare and photography to semiconductors and data storage.
- With roots in photosensitive materials and a legacy of groundbreaking technology, we now lead 23 diverse affiliate businesses across the Americas.
- We’re looking for mission-driven talents eager to join us to help create, market, and support a vast portfolio of products.
- At Fujifilm you’ll have the opportunity to explore and grow your skills in new, exciting ways.
- Whether you’re shaping tomorrow’s tech or redefining today’s processes, we’ll provide a flexible work environment and dynamic culture where innovation thrives.
- Our Americas HQ is nestled in Valhalla, New York, a charming town known for its excellent schools, beautiful parks, and easy access to the vibrancy of New York City.
- Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging.
- We are guided and united by our Group Purpose of “giving our world more smiles.”
- Visit: https://www.fujifilm.com/us/en/about/region/careers
Equal Opportunity
- Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.
- If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (hlushrteam@fujifilm.com).