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About the Role
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Your contributions matter, and we support you at each stage of your life and work journey.
Responsibilities
- Provides complex technical and administrative support to the Trust Fund Monitoring Unit Manager and other Trust Fund Monitoring staff.
- Interacts with various other HHS staff.
- Performs administrative duties to include answering the telephone, refers callers to appropriate staff, takes messages, answers basic questions, processes staff travel requests, reconciles the unit credit card statements, processes incoming and outgoing mail, and maintains staff inventory lists and personnel rosters.
- Completes and distributes office supplies.
- Participates in planning and preparing for staff meetings.
- Assists with new employee onboarding.
- Maintains the FedEx account.
- Prints and disburses FedEx labels to staff.
- Participates in special projects.
- Maintains a regular and predictable work schedule.
- Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints.
- Process staff travel requests, incoming and outgoing mail, ARTs requests, and FedEx requests and invoices.
- Maintain Centrally Billed Accounting card (CBA).
- Pack and ship up to 20 lb. packages.
- Other duties as assigned.
Requirements
- High school or GED graduate; some college preferred.
- Must pass a fingerprint criminal background check and the SEMARC (Search Engine for Background Checks) check.
- Additional checks as applicable may include the NAR (Nurse Aide Registry) and LNFA (Licensed Nursing Facility Administrator) check.
- If offered and accept the position, you will not be permitted to continue employment at any HHSC regulated facilities or providers.
- Required to disclose any potential conflicts of interest, secondary employment, volunteer activities, and friends/family who own, operate, or work at regulated providers.
- If you are an active or former licensed nursing facility administrator, certified nurse aide, or medication aide, hiring will be pending until professional licensing and Employee Misconduct Registry checks are completed.
- Bring your I-9 documentation with you on your first day of work.
Skills
- Knowledge and experience with computers.
- MS Word and Excel proficiency.
- Math skills.
- Effective verbal and written communication.
- Ability to establish and maintain effective working relationships.
- Ability to work in an office supporting several local and statewide staff members.
- Ability to maintain organized records.
- Ability to learn and use ARTs.
- Ability to work independently and perform duties with minimal in-person supervision.
- Ability to effectively handle multiple assignments in a fast-paced and changing work environment.
- Ability to resolve issues and problems.
- Ability to meet deadlines.
- Ability to take directions from manager in-person, by phone, TEAMS and email.
- Ability to answer telephone calls, refer callers to appropriate staff, take messages, and answer basic questions.
- Ability to lift up to 20 lbs.
- Ability to maintain a high level of confidentiality.
Location
- AUSTIN
- Abilene
- Alamo
- Alice
- Alpine
- Alvin
- Amarillo
- Anahuac
- Andrews
- Angleton
- Anson
- Aransas Pass
- Archer City
- Arlington
- Athens
- Atlanta
- Austin
- Bacliff
- Ballinger
- Bandera
- Bastrop
- Bay City
- Baytown
- Beaumont
- Bedford
- Beeville
- Bellville
- Big Spring
- Boerne
- Bonham
- Borger
- Bowie
- Brady
- Breckenridge
- Brenham
- Brownfield
- Brownsville
- Brownwood
- Bryan
- Burnet
- Caldwell
- Cameron
- Canton
- Canutillo
- Carlsbad
- Carrizo Springs
- Carrollton
- Carthage
- Center
- Centerville
- Childress
- Clarksville
- Cleburne
- Cleveland
- Coldspring
- Columbus
- Conroe
- Copperas Cove
- Corpus Christi
- Corsicana
- Crockett
- Crosby
- Crystal City
- Cuero
- Cypress
- Daingerfield
- Dallas
- Decatur
- Del Rio
- Denton
- Dickinson
- Dumas
- Duncanville
- Eagle Pass
- Eastland
- Edinburg
- El Paso
- Elgin
- Elsa
- Ennis
- Fabens
- Falfurrias
- Floresville
- Fort Stockton
- Fort Worth
- Fredericksburg
- Gainesville
- Galveston
- Garland
- Gatesville
- Georgetown
- Giddings
- Gilmer
- Goliad
- Gonzales
- Graham
- Granbury
- Grand Prairie
- Grapevine
- Greenville
- Hallettsville
- Hamilton
- Harlingen
- Haskell
- Hearne
- Hemphill
- Hempstead
- Henderson
- Hereford
- Hillsboro
- Hondo
- Houston
- Humble
- Huntsville
- Hurst
- Irving
- Jacksonville
- Jasper
- Johnson City
- Jourdanton
- Karnes City
- Katy
- Kaufman
- Kerrville
- Killeen
- Kingsville
- Kingwood
- Kirbyville
- La Grange
- Lake Jackson
- Lake Worth
- Lamesa
- Lampasas
- Lancaster
- Laredo
- Levelland
- Lewisville
- Liberty
- Linden
- Littlefield
- Livingston
- Llano
- Lockhart
- Longview
- Lubbock
- Lufkin
- Lumberton
- Madisonville
- Marble Falls
- Marfa
- Marlin
- Marshall
- Mcallen
- Mckinney
- Mercedes
- Meridian
- Mesquite
- Mexia
- Midland
- Mineola
- Mineral Wells
- Mission
- Monahans
- Mount Pleasant
- Mount Vernon
- Nacogdoches
- Navasota
- New Boston
- New Braunfels
- Odessa
- Orange
- Palestine
- Pampa
- Paris
- Pasadena
- Pearland
- Pearsall
- Pecos
- Perryton
- Pharr
- Pittsburg
- Plainview
- Plano
- Pollok
- Port Arthur
- Port Lavaca
- Presidio
- Quitman
- Raymondville
- Refugio
- Richardson
- Richmond
- Rio Grande City
- Robstown
- Rockwall
- Rosenberg
- Round Rock
- Rowlett
- Rusk
- San Angelo
- San Antonio
- San Benito
- San Juan
- San Marcos
- San Saba
- Schertz
- Seguin
- Seminole
- Seymour
- Sherman
- Silsbee
- Sinton
- Snyder
- Socorro
- Sonora
- South Houston
- Stephenville
- Sugar Land
- Sulphur Springs
- Sweetwater
- Taylor
- Temple
- Terrell
- Texarkana
- Texas City
- The Woodlands
- Tomball
- Trinity
- Tyler
- Uvalde
- Van Horn
- Vernon
- Victoria
- Waco
- Washington
- Watauga
- Waxahachie
- Weatherford
- Webster
- Weslaco
- Wharton
- Wichita Falls
- Woodville
- Zapata
Work Type
- Eligible for Telework
- Regular
- Full time
Experience Level
- Administrative Asst III
Education Level
- High school or GED graduate; some college preferred.
Salary/Compensations
- $2,953.25 - $4,365.67 Monthly
- $43,197.72 Starting Market Rate
Benefits
- 100% paid employee health insurance for full-time eligible employees
- Defined benefit pension plan
- Generous time off benefits
- Numerous opportunities for career advancement
- Qualifying organization for the Federal Public Service Loan Forgiveness Program
- Excellent health benefits
- Lifetime monthly retirement annuity
- 401(k) and 457 Programs under the Employees Retirement System of Texas
About the Company
- Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans.
- HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program.
- The state of Texas offers many benefits to employees.
Equal Opportunity
- In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
- All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.